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Executive Assistant - Journey

East Carolina University

Greenville, NC

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JOB DETAILS
SALARY
$37,306–$71,454 Per Year
SKILLS
Administrative Policies, Administrative Skills, Best Practices, Business Administration, Calendar Management, Communication Skills, Documentation, Email Management/Administration, Establish Priorities, Executive Assistant Skills , Health Science, High School Diploma, Higher Education, Human Resources Processes, Intranet, Leadership, Library Administration, Library and Information Science, Logistics, Maintain Compliance, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Product Family, Microsoft Word, Music, Office Management, Onboarding, Operations Management, Operations Processes, People Management, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Problem Solving Skills, Process Management, Records Management, Reporting Skills, Standard Operating Procedures (SOP), Training/Teaching, University Library, University/School Policies, Writing Skills
LOCATION
Greenville, NC
POSTED
2 days ago

Position Details

Position Information
Job Title
Executive Assistant - Journey

Position Number
942336

Vacancy Open to
All Candidates

Time-Limited
No

Department Homepage


Advertising Department
LIBRARY SERVICES-JOYNER

Division
Academic Affairs

Classification Title
10433 Executive Assistant

Competency Level
2 - Journey

Working Title
Executive Assistant - Journey

Number of Vacancies
1

Full Time Equivalent (FTE)
1.0

Full Time or Part Time
Full Time

Recruitment Range
$37,306 - $71,454

Anticipated Hiring Range
$59,655 - $61,798

Salary Grade Equivalency
NC12

Work Schedule
Monday - Friday

Work Hours
8:00 a.m. - 5:00 p.m.

Position Location (City)
Greenville

Job Category
Staff - Office/Clerical

Organizational Unit Overview

ECU Libraries is a branch of Academic Affairs and reports through the Provost/ Vice-Chancellor for Academic Affairs. ECU Libraries serves East Carolina University faculty, students, staff and visitors by offering library research and services to support the research, instruction and service goals of the University. ECU Libraries is comprised of Joyner Library on ECU's main campus, Laupus Library on ECU's health sciences campus, and the Music Library, located in the Fletcher Music building.

Job Duties
The Executive Assistant to the University Librarian provides advanced administrative, operational, and executive-level support to the University Librarian and the ECU Libraries Administrative Office. This position serves as a key liaison among library leadership, university offices, faculty, staff, and external organizations. The role requires a high degree of professionalism, discretion, independent judgment, and knowledge of university and state policies and procedures. The Executive Assistant manages complex priorities, represents the University Librarian on administrative matters, and ensures efficient operation of the Libraries' administrative functions.

Essential Duties and Responsibilities


Executive and Administrative Support - 35%


  • Manage, prioritize, and maintain the University Librarian's calendar, including scheduling meetings, coordinating logistics, and resolving scheduling conflicts.
  • Prepare agendas, reports, presentations, briefing materials, and handouts for meetings and committees.
  • Attend meetings and committees as directed; record, prepare, and distribute meeting minutes; track action items; and provide status updates.
  • Coordinate communications and follow-up related to meetings and initiatives involving the University Librarian.
  • Assist with the development, revision, and maintenance of library administrative policies, procedures, and standard operating procedures.
  • Support the University Librarian with goal tracking, evaluations, personnel actions timeline, annual reporting, and maintenance of the goals calendar.
Communication, Policy Interpretation, and Decision-Making - 20%
  • Serve as the primary point of contact for the ECU Libraries Administrative Office.
  • Respond to inquiries and provide guidance regarding library, university, and state policies and procedures.
  • Interpret and accurately communicate policy information to faculty, staff, patrons, and external partners.
  • Represent the University Librarian in routine administrative matters to preserve executive time.
  • Exercise independent judgment to assess issues, resolve matters when appropriate, and escalate sensitive or urgent concerns.
  • Communicate critical or time-sensitive information to library leadership, including assistant university librarians and department heads.
  • Manage email, phone, and written communications with internal university offices and external organizations related to libraries and higher education.
  • Prepare and deliver presentations or training sessions for library employees as assigned.

Administrative Office Operations - 40%
  • Manage the Libraries Administration office space, including submitting work orders for cleaning and maintenance and maintaining a professional, welcoming front office environment.
  • Draft and distribute internal and external communications on behalf of library administration.
  • Maintain and update the library intranet, employee directory, organizational charts, committee lists, contact lists, email groups, and Teams channels.
  • Coordinate and administer employee recognition and awards programs.
  • Manage timekeeping processes, flexible work arrangements, personnel files, and administrative records.
  • Maintain committee rosters and documentation.
  • Support onboarding and offboarding processes in coordination with library managers.
  • Liaise with POSO and other university partners on HR-related tasks.

Professional Development and Other Duties - 5%
  • Participate in required training and ongoing professional development to remain current with evolving policies, procedures, and best practices.
  • Engage in on-campus training opportunities, professional organizations, committees, or working groups as appropriate.
  • Perform other duties as assigned in support of ECU Libraries and the University Librarian.

Minimum Education/Experience
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor's degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

License or Certification required by statute or regulation
None

Preferred Experience, Skills, Training/Education
  • Experience providing executive-level administrative support to senior leadership, preferably within higher education or a public-sector environment, is preferred.
  • Demonstrated knowledge of and experience interpreting and applying university, state, or institutional policies and procedures, with the ability to exercise sound independent judgment and maintain strict confidentiality.
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and Microsoft Teams, including experience managing complex executive calendars, coordinating meetings, and preparing executive correspondence and materials.
  • Experience supporting human resources-related processes such as onboarding, timekeeping, personnel documentation, and records management in compliance with institutional guidelines.
  • Excellent written and verbal communication skills, including experience preparing reports, presentations, meeting minutes, and professional communications for internal and external stakeholders.
License or Certification required by the Department
None

Special Instructions to Applicant
  • Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section.
  • If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
  • Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
  • Applicants must be currently authorized to work in the United States on a full-time basis.
  • Unless otherwise identified in the applicable job posting and consistent with University policy, the University will principally employ individuals who reside in the State of North Carolina to the greatest extent practicable. As such, most positions at East Carolina University require employees to live and work in North Carolina (or live within a reasonable daily commuting distance from their duty station) after hire. Candidates should be prepared to relocate within a reasonable, agreed-upon time after an offer of employment has been made and accepted to meet this requirement.



Job Open Date
06/10/2026

Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed.
06/25/2026

Open Until Filled
No

Quick Link for Direct Access to Posting


Alternate option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.

Nondiscrimination Statement
East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.edu.

Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.

Department for People Operations, Success, and Opportunity
If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

About the Company

E

East Carolina University