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Executive Assistant Jobs in USA, RI, Cranston | Rose International Job

Rose International

Cranston, RI

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JOB DETAILS
SALARY
$55–$57 Per Hour
JOB TYPE
Temporary
SKILLS
Administrative Procedures, Administrative Skills, Billing, Business Administration, Calendar Management, Communication Skills, Content Management Systems (CMS), Contract Management, Cross-Functional, Delivery Management, Department of Health and Human Services, Detail Oriented, Documentation, Executive Assistant Skills , Government, Healthcare, Healthcare Administration, Interpersonal Skills, Leadership, Logistics, Microsoft Office, Onboarding, Organizational Skills, Plan Meetings, Policy Implementation, Presentation/Verbal Skills, Project/Program Coordination, Public Administration, Public Health, Purchasing/Procurement, Record Keeping, Request for Proposals (RFP), Sales/Support Engineering (SE), Schedule Development, State Government, Systems Administration/Management, Time Management, Writing Skills
LOCATION
Cranston, RI
POSTED
5 days ago
Required Education:Bachelor’s Degree in Public Administration, Health Administration, Business Administration, or a related fieldRequired Skills, Knowledge, and Experience:5-7 years of progressively responsible experience providing executive-level administrative, operational, or program coordination supportStrong organizational and executive support skills, with demonstrated ability to manage complex schedules, priorities, and deadlinesExcellent written and verbal communication skills, including the ability to prepare clear summaries and briefing materialsStrong attention to detail and ability to manage multiple concurrent workstreamsAbility to operate effectively in a fast-paced, high-accountability policy and implementation environmentStrong interpersonal skills with the ability to coordinate across executive leadership, technical teams, and external stakeholdersAbility to exercise discretion and maintain confidentiality in executive-level workPreferred Skills, Knowledge, and Experience:Familiarity with public sector operations, healthcare systems, or federally funded programsExperience supporting executive leadership within government, healthcare, or large-scale federally funded initiativesStrong organizational and communication skillsProficiency in Microsoft Office and scheduling systemsExperience coordinating administrative or operational workflows across multiple teams or agenciesExperience in healthcare, public health, or state government preferredExecutive Assistant Job Responsibilities:Provide high-level executive support to the RHTP Director, including calendar management, scheduling of internal and external meetings, and coordination across multiple agencies and partnersTrack and manage key RHTP deliverables, timelines, and action items across initiatives and ensure timely follow-up and federal compliance requirementsCoordinate cross-functional meetings with state agencies, vendors, federal partners, and community stakeholders Prepare briefing materials, meeting summaries, talking points, and decision memos for leadership useSupport coordination of workflows, including tracking RFP timelines, approvals, and posting status in collaboration with procurement and communications teamsMaintain centralized tracking systems for RHTP initiatives, files, deliverables, contracts, invoices, and implementation milestonesSupport coordination of communications between RHTP leadership, CMS, and internal state partners to ensure timely responses and documentation complianceCoordinate day-to-day administrative execution of RHTP priorities across workstreamsTrack approvals, document routing, and signature workflows to ensure timely completionSupport preparation of materials for federal reporting, compliance submissions, and internal meetingsMaintain organized records of contracts, program documentation, and meeting materialsCoordinate procurement of supplies, equipment, and operational materials for program needsSupport onboarding of new staff, including workspace setup, systems access, and orientation logisticsLiaise with the administrative and operations teams to ensure program operational needs are metMonitor and flag operational issues, delays, or coordination gaps and escalate as appropriateWork collaboratively with other executive assistants within the Executive Office of Health and Human Services to align administrative processes and share workload support as neededSupport coordination of shared services such as scheduling, procurement processes, onboarding systems, and document routingAssist in ensuring consistency of administrative procedures across offices and programs Stakeholder Engagement and Meeting CoordinationCoordinate logistics for stakeholder engagements, including scheduling, agendas, materials, and follow-up actionsEnsure continuity of communication across internal teams, advisory bodies, and external partnersSupport planning and execution of public-facing meetings, listening sessions, and implementation conveningsMaintain contact lists and communication pathways for key RHTP partners and stakeholdersAssist in preparing materials for public meetings, briefings, and leadership Updates Program Implementation Support and Strategic AlignmentSupport alignment of RHTP implementation activities with broader state health system transformation effortsAssist in maintaining organized records of contracts, agreements, and Program documentationSupport the preparation of leadership updates and high-level summaries of program progressProvide administrative and coordination support to ensure continuity across leadership transitions and evolving program structures **Only those lawfully authorized to work in the designated country associated with the position will be considered.** **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.** Benefits: For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website. California Pay Equity: For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here. Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances. If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department. Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

About the Company

R

Rose International

Founded in 1993 by Sue Bhatia, Rose International is one of the nation's leading minority- and woman-owned providers of Staffing and Total Talent Solutions. We serve companies in all 50 states and employ thousands of people across the country.

COMPANY SIZE
2,500 to 4,999 employees
INDUSTRY
Staffing/Employment Agencies
WEBSITE
https://www.roseint.com/