Executive Assistant Jobs in USA, CA, Santa Clara | Rose International Job

Rose International

Santa Clara, CA

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JOB DETAILS

SALARY

$50–$55 Per Hour

JOB TYPE

Temporary

SKILLS

Artificial Intelligence (AI), Budget Management, C-Level Management, Calendar Management, Catering Services, Communication Skills, Cross-Functional, Customer Experience, Data Analysis, Detail Oriented, Documentation, Establish Priorities, Event Management, Executive Assistant Skills , Expense Management, Expense Reports, Expense Tracking, Follow Through, Logistics, Multitasking, On Site Support, Operational Audit, Presentation/Verbal Skills, Process Development, Productivity Management, Relationship Management, Sales Management, Team Player, Time Management, Travel Planning, Writing Skills

LOCATION

Santa Clara, CA

POSTED

2 days ago

EDUCATIONHigh School Diploma or GED – RequiredBachelor’s degree - PreferredREQUIRED SKILLS5+ years of experience as an Executive Assistant or similar role, supporting multiple VP or C-level leaders simultaneouslyProficiency using AI (Artificial Intelligence) tools Experienced in coordinating across multiple time zonesStrong calendar management and travel coordination (domestic and international)Excellent time management, strong ability to multitask simultaneously and pivot quickly for urgent items, excellent communication skills (written and verbal)Flexible to support leaders outside traditional hours, as needed.SUMMARYWe are seeking an experienced and proactive Executive Assistant who thrives in fast-paced environments. This role supports three VPs in Connected Customer Experience, requiring regular office presence at our Santa Clara location at least two to three days weekly based on business needs. The position involves significant coordination across multiple time zones, requiring flexibility and excellent time management skills to ensure effective communication and support for executives working in different regions. This is a role for someone who is AI-proficient, detail-obsessed, and deeply collaborative. You'll be operating in a super-fast-paced, high-volume environment that requires exceptional diligence and vigilance. You'll need to manage multiple priorities simultaneously as demands rapidly shift, ensuring nothing falls through the cracks while supporting multiple VPs. The position requires adaptability to support executive schedules that may extend beyond traditional hours. While we value work-life balance, the ideal candidate thrives in a dynamic environment where priorities can shift rapidly and requires flexibility. RESPONSIBILITIESCalendar & Time Design: Orchestrate complex calendars with intention across multiple time zones—prioritizing impact, resolving conflicts, and helping leaders invest time where it matters most.Proactive Communication Management: Maintain exceptional response times for emails, messages, and requests, ensuring nothing falls through the cracks. Prioritize communications based on urgency and executive needs. Detail-Oriented Documentation: Create, maintain, and organize critical documents, presentations, and information with meticulous attention to detail, ensuring accuracy and accessibility.Follow-Through Excellence: Track all action items, commitments, and deadlines with a robust system that ensures timely completion and appropriate escalation when needed. Stakeholder Relationship Management: Build and maintain strong relationships with our EA community, and internal/external stakeholders, serving as the first point of contact and representing executives with professionalism. Travel & Logistics: Manage all travel (domestic and international) with precision, anticipating risks and designing itineraries that maximize efficiency and productivity. Expense & Budget Management: Oversee expenses and reports with accuracy and timeliness; identify opportunities to automate and streamline processes. AI-Enabled Operations: Continuously evaluate and integrate AI tools to improve workflows, analyze data, and enhance decision-making for executives and the team.Special Projects: Drive cross-functional projects that require discretion, collaboration, and bias for execution. Information Confidentiality: Maintain absolute discretion with sensitive information, demonstrating impeccable judgment about what to share, when, and with whom. On-site Support: Provide consistent in-person presence to handle immediate needs, facilitate face-to-face interactions, and coordinate office events and catering arrangements with seamless execution. Team Coverage: Demonstrate flexibility to provide coverage for other Executive Assistants as needed during absences, busy periods, or special circumstances to ensure continuous support across the organization **Only those lawfully authorized to work in the designated country associated with the position will be considered.** **Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client’s business needs and requirements.** Benefits: For information and details on employment benefits offered with this position, please visit here. Should you have any questions/concerns, please contact our HR Department via our secure website. California Pay Equity: For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here. Rose International is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender (expression or identity), national origin, arrest and conviction records, disability, veteran status or any other characteristic protected by law. Positions located in San Francisco and Los Angeles, California will be administered in accordance with their respective Fair Chance Ordinances. If you need assistance in completing this application, or during any phase of the application, interview, hiring, or employment process, whether due to a disability or otherwise, please contact our HR Department. Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). (Posting required by OCGA 13/10-91.).

About the Company

Rose International

Founded in 1993 by Sue Bhatia, Rose International is one of the nation's leading minority- and woman-owned providers of Staffing and Total Talent Solutions. We serve companies in all 50 states and employ thousands of people across the country.

COMPANY SIZE

2,500 to 4,999 employees

INDUSTRY

Staffing/Employment Agencies

WEBSITE

https://www.roseint.com/