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Executive Assistant

Atrium

Jersey City, NJ

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JOB DETAILS
SALARY
$25–$29 Per Hour
SKILLS
Artificial Intelligence (AI), Board Meeting, Budget Management, Budgeting, Calendar Management, Catering Services, Communication Skills, Database Technology, Detail Oriented, Documentation, Donor Relations, Establish Priorities, Executive Assistant Skills , Expense Management, Fundraising, Genetics, High Net Worth, Higher Education, Interpersonal Skills, Interviewing Skills, Leadership, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Nonprofit, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Purchasing/Procurement, Reimbursement, Reporting Skills, Short Messaging Service (SMS), Systems Administration/Management, Team Player, Travel Planning, Willing to Travel, Writing Skills
LOCATION
Jersey City, NJ
POSTED
2 days ago
Client Overview:
Our client, a prestigious university, is seeking a polished and highly organized Executive Assistant to support a senior executive within their Advancement division. This role is ideal for an experienced Executive Assistant who enjoys working with donors, board members, and high-profile stakeholders in a mission-driven environment. The ideal candidate is sharp, personable, and thrives in a fast-paced setting where professionalism and discretion are essential.

Salary/Hourly Rate:
$25/hr - $29/hr

Position Overview:
The Executive Assistant will provide comprehensive support to a senior leader, managing complex calendars, travel arrangements, expenses, and high-level meetings. This individual will interact with donors, board members, and VIP guests and should be comfortable representing the office with professionalism and warmth. Flexibility to occasionally support evening events is required, with advance notice provided. This is an outstanding opportunity for a polished Executive Assistant seeking exposure to senior leadership, donor relations, and board-level operations in a collaborative and mission-driven environment.

Responsibilities of the Executive Assistant:
  • Manage a high-volume executive calendar and prioritize competing demands.
  • Coordinate complex domestic and international travel arrangements.
  • Prepare reports, presentations, correspondence, and meeting materials.
  • Draft and edit communications with exceptional attention to detail.
  • Coordinate board meetings, donor events, and executive-level engagements.
  • Arrange facilities, catering, invitations, and logistics for meetings and special events
  • Support donor cultivation activities and executive dinners.
  • Process expenses, reimbursements, and budget-related documentation.
  • Manage filing systems and confidential records.
  • Serve as a liaison with internal departments, donors, and external stakeholders.
  • Assist with special projects and executive initiatives as needed.
Required Experience/Skills for the Executive Assistant:
  • Prior experience supporting a senior executive or C-suite leader.
  • Heavy calendar management and complex travel coordination experience.
  • Strong expense management and budgeting skills.
  • Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Outstanding written and verbal communication skills.
  • Ability to maintain confidentiality and exercise sound judgment.
  • Professional demeanor with exceptional interpersonal skills.
  • Ability to work independently and manage multiple priorities.
Preferred Experience/Skills for the Executive Assistant:
  • Experience within higher education, nonprofit, fundraising, or development environments.
  • Experience interacting with high-net-worth individuals, board members, and donors.
  • Knowledge of Raiser's Edge or similar donor database systems is strongly preferred.
  • Experience with procurement, reimbursements, and budget tracking.
Education Requirements:
  • Bachelor's degree is preferred.
Benefits:
  • Atrium Care Package available upon eligibility (including healthcare plans, discount programs, and paid time off).
Job Wrapping ID: #LI-AJ3

About Atrium:What you do matters. Guided by our Applicant-Centric™ approach, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team committed to your growth and success.
By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO

Position ID: 398807

About the Company

A

Atrium

Founded in 1995, Atrium is a global WBENC certified leader in Extended Workforce Management and Talent Solutions that partners with the world’s largest brands to reimagine how work gets done. Guided by our Applicant-Centric™ philosophy, we approach hiring from the perspective of the candidate. By getting to know you and listening to what truly motivates you, we build lasting relationships and find our applicants jobs they love.

COMPANY SIZE
250 to 500 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
1995
WEBSITE
https://www.atriumglobal.com