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Executive Assistant IV

Epitec, Inc

New York, NY

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Calendar Management, Communication Skills, Cross-Functional, Database Report Tools, Detail Oriented, Ecosystems, Establish Priorities, Event Management, Executive Assistant Skills , Expense Management, Expense Reports, Google Apps, Leadership, Logistics, Logistics Management, Machine Tool, Microsoft Office, Multitasking, Operations Management, Operations Processes, Problem Solving Skills, Process Flow, Project/Program Management, Purchase Orders, Sales, Team Lead/Manager, Travel Planning, Willing to Travel
LOCATION
New York, NY
POSTED
1 day ago
Job Title: Executive Assistant IV
Contract Duration: 6 months, possible extension
Location: New York, NY
Work Arrangement: Onsite
Pay Range: $55/hr

Summary
Seeking an experienced Executive Assistant to support a VP and a Director. The person in this role will need to be a masterful problem-solver and an organizational force given complex & heavy calendaring. This role requires the ability to anticipate issues before they arise, to proactively recommend creative solutions to problems, and to be flexible and adaptable to changing business needs. Additionally, the ideal candidate will have sound judgment, exceptional communication skills, and will be resourceful in building relationships across the larger client ecosystem.

Responsibilities
  • Coordinate internal and external meetings
  • Manage complex calendar set-up and movement
  • Prepare expense reports and purchase requisitions
  • Collaborate and communicate closely with others in the executives office on developing, managing and maintaining operational processes and information flow
  • Coordinate both domestic and international travel arrangements
  • Organize strategic events and team all-hands meetings
  • Build cross-functional relationships between departments
  • Partner closely with team leaders and lead admins
  • Communicate key organization and company updates to admins and cross-functional partners
Min. Qualifications
  • 6+ years of relevant experience providing administrative support to 1 or more executives
  • 6+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
  • 6+ years of relevant calendar management and expense report management experience for 1 or more executives
  • Experience prioritizing multiple projects
  • Experience with Microsoft Office and Google Suite
Preferred Qualifications
  • Prior or current experience supporting VPs at large scale tech company
  • Prior or current experience supporting an executives office with a team of other administrative partners and/or operations personnel
  • Consistent track record of ensuring confidentiality and discretion in all partnerships
  • Demonstrates attention to detail, responsible, proactive, drives tasks to completion
  • Experience of consistently working under your own initiative, seeking feedback and input where appropriate while managing projects, multi-tasking, and changing direction quickly if needed
  • Experience building and maintaining trust with leadership and partners
  • Experience collaborating and partnering closely with other administrative professionals and key cross functional partners
  • Experience building, managing and influencing cross-functional business stakeholder relationships
  • Experience managing logistics across multiple teams
  • Experience driving strategic projects
  • BA/BS Degree
Must Have Skills
  • Judgment - knowing what to escalate, what to handle, what to deprioritize 
  • Calendar mastery - Google Calendar, time-zone fluency, meeting strategy
  • Discretion - bulletproof handling of confidential info 
  • Written communication - clear, concise, professional under pressure 
  • Stakeholder management - comfortable with senior execs, partners, and admins alike 
  • Composure under pressure - last-minute changes, conflicting demand 
  • Proactivity - anticipate needs before they're asked 
  • Tooling fluency - GChat, Gmail, Google Suite, Zoom, internal tools 
Nice-to-have Skills 
  • Prior big tech experience 
  • Project management instincts -- can hold a workstream end-to-end 
  • Comfort with data/reporting tools 
  • Experience supporting partnerships, BD, or sales orgs 
  • Multi-EA coordination 
  • Event planning experience 

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About the Company

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Epitec, Inc

Epitec is a leading staffing and recruiting services company with a mission to make staffing personal. We go beyond traditional hiring by truly understanding our candidates and matching them with the perfect opportunities. We offer competitive compensation, career growth, and support throughout the entire process. Working with top Fortune 500 companies, we are recognized for our excellence with numerous awards, including Best & Brightest and diversity recognitions. At Epitec, we're redefining the future of employment. 

COMPANY SIZE
2,500 to 4,999 employees
INDUSTRY
Staffing/Employment Agencies
EMPLOYEE BENEFITS
Professional Development, 401K, Employee Referral Program, Life Insurance
FOUNDED
1978
WEBSITE
https://epitec.com/