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Executive Assistant II

Systems Plus, Inc.

Silver Spring, MD

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JOB DETAILS
JOB TYPE
Full-time, Employee
SKILLS
Executive Assistant Skills, Administrative Skills, Travel Planning, Calendar Management, Meeting Minutes, Prepare Correspondence, Conference Management, Plan Meetings, File Maintenance, Event Management, Spreadsheets, Proofreading, Telephone Skills, Microsoft Outlook, Microsoft Word, Intelligence Community, Microsoft Excel, Microsoft PowerPoint, Mail Processing, Customer Support/Service, Executive Assistant Skills ,
QUALIFICATIONS
  • Required: 5+ years of experience in administrative support, executive-level assistance, or office management.
  • Required: Associates Degree
  • Intermediate to advanced skills using MS Teams, MS Outlook, MS Word, MS
    PowerPoint, and MS Excel.
  • Work independently as well as collaboratively in a team.
  • Analyze complex/ambiguous situations, identify workable solutions and their potential
    outcomes, and make appropriate determinations based on regulations and policies.
  • Demonstrate a functional understanding of the military milieu with a basic knowledge
    of DoD related terminology, structure, and operations and effectively balance and
    resolve conflicts to mission execution.
  • Manage multiple and shifting areas of importance and have an ability to self-prioritize
    in a deadline-driven environment.
  • Demonstrate strong verbal and written communication skills.
  • Possess excellent interpersonal and organizational skills.
  • Complete all site-specific trainings and surveys as required.
  • Required: Background Investigation
RESPONSIBILITIES
  • Interface effectively across the science and support community at large, as well as with
    representatives of sponsors, stakeholders, and other organizations.
  • Conduct meetings with uniformed and civilian Government leaders, scientists, PIs,
    administrative officers, support staff, and other key stakeholders as necessary.
  • Keep current in WRAIR, sponsor, and Government policies, rules, regulations, and
    practices with respect to project administration and execution.
  • Use MS Office and Adobe PDF products.
  • Perform administrative tasks such as organizing files, managing databases, routing
    paperwork, and processing office supply orders.
  • Prepare, review, and ensure quality of correspondence in compliance with Army
    Regulation 25-50.
  • Maintain and update organizational charts, directories, seating arrangements, and
    email distribution lists.
  • Coordinate meeting schedules, facilities, materials, and leadership calendars; provide
    logistical and administrative meeting support.
  • Arrange domestic and international travel, assist with travel documents, review travel
    authorizations, and act as a Level 5 reviewer in DTS.
  • Plan and coordinate events such as seminars, workshops, and conferences, including
    visitor access and parking arrangements.
  • Develop and submit monthly status reports, conduct market research, and complete
    taskers and required documentation.
  • Maintain compliance with records management policies, manage accounts, and
    provide customer service support such as telephone coverage and mail distribution.
LOCATION
Silver Spring, MD
POSTED
Today

Responsible for performing administrative support for a range of activities that include
general administrative duties, travel support in the DTS, as well as business management
duties in support of the customer mission. Must be available between 0745 – 1630 EST,
Monday through Friday except Federal holidays or when the Government facility is
closed for administrative reasons.

About the Company

S

Systems Plus, Inc.

Meet Systems Plus

Systems Plus, as a company, is a testament to its people’s hard work, dedication, and commitment to success. That commitment to success is seen by conducting business based on our Core Principles:  
 
AGILITY: With over 25 years of experience in the commercial, Federal, and Defense market, Systems Plus has proven its ability to adjust, withstand, and prosper in all economic climates. We embrace change by driving digital transformation and flexible processes for rapid-decision making.  
  
CURIOSITY: Systems Plus utilizes exploration and innovation to excel at creative problem solving, maximize creative thinking, and increase collaboration.  
 
TRUST: Systems Plus has become one of the most reputable businesses supporting the Federal market-space, consistently earning excellent performance references from its customers. We gain the trust of our clients by encompassing a deep understanding of their mission, unwavering commitment to excellence and quality, and practicing good judgement and expertise.  
  
PEOPLE: Systems Plus employs and retains highly qualified professionals because of its unique culture that is as much family oriented as it is encouraging each team member to develop their professional interests to maximize competencies, motivation, productivity, and quality solutions.  
  
VISION: Utilizing a wide variety of Contracting Vehicles and engagement strategies, and offering a diverse portfolio of services, Systems Plus is able to support their customers on a global scale and deliver results that meet their missions.

Our Philosophy

At Systems Plus, we’ve built more than a business — we’ve built a culture where people are inspired to do their best work. It’s a place where careers thrive, talent is recognized and big ideas are brought to life. Our success is powered by the innovation, passion and dedication of our people, and that’s what makes us different. If you’re ready to grow, be supported and take your career to the next level.

INDUSTRY
Government and Military