Administrative Skills, Business Operations, Calendar Management, Communication Skills, Detail Oriented, Employee Orientation, Executive Assistant Skills , Healthcare Administration, High School Diploma, Hospital, Leadership, Mail Processing, Microsoft Access Database, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Operations, Operations Management, Organizational Skills, Prepare Correspondence, Record Keeping, Spreadsheets, Team Player, Time Management, Validation Testing
Mooresville, North Carolina
Executive Assistant II
Schedule: Monday–Friday, 8:00 AM – 5:00 PM
Location: Charlotte Region
Position Summary
The Executive Assistant II provides advanced administrative and clerical support to ensure the efficient operation of departmental and executive functions. This role may work independently or as part of a team to support leadership and maintain the smooth flow of daily business operations. The Executive Assistant II also serves as a key resource to staff, offering guidance and coordination across the department.
Key Responsibilities
- Provide administrative support to senior leadership, including SVP and EVP levels
- Coordinate and manage calendars, meetings, and departmental activities
- Prepare correspondence, reports, presentations, and other documents
- Support efficient workflow and daily department operations
- Serve as a resource to staff for administrative processes and procedures
- Maintain organized records, files, and databases
- Communicate effectively with physicians, leadership, and hospital staff
- Assist with special projects and departmental initiatives as needed
Job Relationships
- Reports to and receives assignments from Senior Vice Presidents (SVP) and Executive Vice Presidents (EVP)
- Collaborates with other leaders, hospital staff, and internal teams
Requirements
Education
- High School Diploma or GED required
- Bachelor’s degree preferred
Experience
- Minimum of 4 years of administrative support experience required
- Healthcare administrative support experience preferred
Additional Skills (Required)
- Strong communication skills with the ability to interact effectively with physicians and hospital staff
- Proficiency in Microsoft Office Suite (Word, Outlook, PowerPoint, Excel, Access)
- Ability to create and manage correspondence, presentations, records, spreadsheets, and databases
- Strong organizational and time-management skills
- Ability to successfully complete generic and department-specific skills validation and competency testing
- High level of professionalism, discretion, and attention to detail
Why Choose Novant Health?
At Novant Health, we believe remarkable care starts with compassion for our patients, our communities, and each other. We value belonging, courage, personal growth, and teamwork, creating a space where everyone is respected, supported, and safe to show up as their full selves.