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Executive Assistant II

Epitec, Inc

Menlo Park, CA

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JOB DETAILS
SALARY
$35–$40 Per Hour
SKILLS
Administrative Skills, Artificial Intelligence (AI), Automation, Calendar Management, Communication Skills, Corporate Policies, Customer Relationship Management (CRM) Systems, Establish Priorities, Executive Assistant Skills , High School Diploma, Microsoft Office, Multitasking, Plan Meetings, Project/Program Management, Time Management
LOCATION
Menlo Park, CA
POSTED
Today
Job Title: Executive Assistant
Contract Duration: 6 months, possible extension
Work Arrangement: Remote (Must work CST hours)
Pay Range: $35-$40/hour

Summary
The Admin Specialist Program is a scaled administrative team supporting core areas of admin support - calendar, expense, travel - at ratios of up to 7:1. This team remotely supports leaders with the goal of giving time back to allow leaders in the program to focus on their most critical and impactful work. This is a temporary contract position.

Responsibilities
  • Core Administrative Support
  • Provide remote high-volume complex calendaring, travel, and expense support for multiple leaders
  • Learn and utilize internal and external tools to provide calendar support
  • Effectively communicate with leaders to learn business priorities and apply to support
  • Partner with leaders and other Administrative Assistants for meeting coordination
  • Provide proactive time management recommendations to leaders
  • Provide short-term coverage in-team as needed if bandwidth allows
  • Basic Qualifications
  • 2+ years of experience providing administrative support to 2 or more executives
  • 2+ years of experience managing calendars, travel, and expenses for 2 or more executives
  • Experience prioritizing multiple tasks and activities
  • Experience with Microsoft Office and Google Suite
  • Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
  • Experience with a Customer Relationship Management or ticketing system
Education
  • BA/BS preferred
  • High school diploma or equivalent required
  • Experience working with executives is highly preferred.
Must Have Skills
  • Master at multitasking 
  • Master at organization 
  • Master at communication and proactive approach 
Nice-to-have Skills 
  • Familiarity with concur and outlook. 
  • Experience supporting multiple executives simultaneously 
  • Data comfort, Project management sensibility, AI/automation enthusiasm, Google Workspace power-user skills 

About the Company

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Epitec, Inc

Epitec is a leading staffing and recruiting services company with a mission to make staffing personal. We go beyond traditional hiring by truly understanding our candidates and matching them with the perfect opportunities. We offer competitive compensation, career growth, and support throughout the entire process. Working with top Fortune 500 companies, we are recognized for our excellence with numerous awards, including Best & Brightest and diversity recognitions. At Epitec, we're redefining the future of employment. 

COMPANY SIZE
2,500 to 4,999 employees
INDUSTRY
Staffing/Employment Agencies
EMPLOYEE BENEFITS
Professional Development, 401K, Employee Referral Program, Life Insurance
FOUNDED
1978
WEBSITE
https://epitec.com/