Executive Assistant II - GSN (2026-50325)

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When you join the UMass Chan Medical School team, you join us in advancing together to improve the health and well-being of our diverse communities throughout Massachusetts and across the US and the world. Together, we lead in education, research, health care delivery, and public service. Your life's work is more than a career. It's an expression of your passion, intellect, skill, and drive. UMass Chan"s commitment to excellence, innovation, competitive benefits, and work-life integration will allow you to build a professionally rewarding career as we work together to better or improve the health of people around the globe.

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Executive Assistant II - GSN

Job Number: 2026-50325

Category: Administrative Support

Location: Worcester, MA

Shift: Day

Exempt/Non-Exempt: Exempt

Business Unit: UMass Chan Medical School

Department: School - Grad School of Nursing Admin - W419100

Job Type: Full-Time

Union Code: Non Union Position -W60- Non Unit Professional

Num. Openings: 1

Post Date: July 24, 2026

Work Location: Hybrid

Salary Minimum: USD $62,000.00/Yr.

Salary Maximum: USD $72,000.00/Yr.

POSITION SUMMARY:

Provides specialized and advanced support to the GSN Dean, Associate Dean and CE Program by performing complex and administrative and financial functions and enterprise wide support based once GSNs strategic priorities. Sets priorities, investigates assigned issues, determines method of research, data and information requirements as well as analysis techniques. Manages communications and activities between GSN leadership and UMMS community ensuring items requiring follow-up are dealt with. Primary contact with various stakeholders, press and outside agencies/organizations providing information, explaining programs, policies and activities as related to administrative, fiscal, operational and personnel. Participates in committees and manages complex projects and initiatives for assigned nursing leaders. Work involves handling of confidential and time sensitive information/materials. Position may provide support to several GSN nursing leaders including their direct reports.

ESSENTIAL FUNCTIONS:

• Attends with executives or as representative both internal and external meetings and special events providing follow up with outstanding issues and manages the communication process.
• Develops and prepared monthly management reports.
• Researches, collects and prepares information for use in discussions/meeting for executive. Arranges presentation materials for executive meetings. Keeps executive informed of pertinent information.
• Manages executive calendars, appointments, travel plans, records and files. Collaborates with internal staff to confirm executives schedule reflects strategic priorities.
• Coordinates with faculty and staff responding to requests on behalf of executive, ensuring a timely and appropriate response is received.
• Manages communications and activities between executives and faculty/staff making sure items requiring attention and follow-up are dealt with.
• Primary contact with other departments, customers, press and outside agencies/organizations for executive providing information, explaining programs, policies and activities as related to administrative, fiscal, operational and personnel.
• Participates in institutional committees and manages complex projects and initiatives for executives.
• Composes and distributes correspondences, notices, forms, memoranda, calendars, manuals, presentations, brochures and other related materials.
• Maintains confidentiality of information regarding business, reports and documents and uses discretion when disseminating the information.
• Provides support to the program director for the continuing education programs.
• Coordinates accreditation and reporting activities, ensuring timely submission of required documentation and compliance with institutional and accreditation requirements.
• Compiles monthly records of Deans professional activities to populate Annual Performance Review (APR).
• Coordinates travel for guests and logistics of various activities and special events.
• Responds to urgent emails during off hours.
• Perform other duties as assigned.

REQUIRED QUALIFICATIONS:

• Bachelors degree in Business Administration, Management or Accounting or related field, or equivalent
• 5 to 7 years of administrative and budgetary experience.
• Proficiency in use of PC, database, spreadsheet and word processing application software.
• Demonstrates excellent analytical, organizational, and time management skills. Utilizes independent judgment.
• Proven written and oral communication skills.
• Excellent interpersonal skills with the ability to use discretion and good judgment while maintaining confidentiality.
• Demonstrated time management and problem-solving skills with ability to organize and prioritize workload, foresee problem areas and seek immediate action meeting deadlines.
• Previous project management experience desirable.
• Occasional travel to other UMMS locations and events.

Posting Disclaimer:

This job posting outlines the primary responsibilities and qualifications for the role but is not intended to be an exhaustive list. Duties and expectations may evolve in response to the needs of the department and the broader institution.

In alignment with our commitment to pay transparency, the base salary range for this position is listed above (exclusive of benefits and retirement). At UMass Chan Medical School, final base salary offers are determined based on a combination of factors, including your skills, education, and relevant experience. We also consider internal equity to ensure fair and consistent compensation across our teams.

Please note that the range provided reflects the full base salary range for this position. Offers are typically made within the midrange to allow for future growth and development within the role.

In addition to base pay, UMass Chan offers a comprehensive Total Rewards package, which includes paid time off, medical, dental, and vision coverage, and participation in a 401(a)-retirement plan, with the option to contribute to a voluntary 403(b) plan.

UMass Chan welcomes all qualified applicants and complies with all state and federal anti-discrimination laws.

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