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Executive Assistant I

UPMC Senior Communities

Pittsburgh, PA

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JOB DETAILS
SKILLS
Administrative Skills, Calendar Management, Establish Priorities, Executive Assistant Skills , High School Diploma, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Prepare Correspondence, Project/Program Management, Reporting Skills, Research Skills, Statistical Reports, Systems Maintenance, Telephone Skills, Time Management, Travel Planning
LOCATION
Pittsburgh, PA
POSTED
Today
Purpose:
The Executive Assistant I will provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Responsibilities:

  • Answers phones and directs all incoming calls to appropriate party promptly and efficiently.
  • Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents.
  • Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner.
  • Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines.
  • Interacts with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.
  • Processes incoming and outgoing mail.
  • Records and distributes minutes and other relevant information to appropriate participants in a timely manner.
  • Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs.
  • Arranges travel schedule and reservations for executive management as needed.
  • Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings.
Qualifications:
  • High school diploma or equivalent
  • 8 years' experience in an increasingly responsible administrative support role
  • 5+ years' experience with support at the executive level
  • Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook
  • Excellent calendar management skills, including the coordination of complex executive meetings
  • Experience assisting management with the creation of PowerPoint presentations
  • Experience scheduling travel arrangements for management

Licensure, Certifications, and Clearances:

UPMC is an Equal Opportunity Employer/Disability/Veteran

About the Company

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UPMC Senior Communities