Sign upLog in

Executive Assistant I

University of Arkansas for Medical Sciences

Little Rock, AR

Apply
JOB DETAILS
SKILLS
Accounting, Administrative Skills, Adobe Creative Suite, Adult Learning, Brochures, Calendar Management, Clinical Research, Communication Skills, Conference Management, Dental Insurance, Detail Oriented, Diversity, Editing, Equipment Maintenance/Repair, Executive Assistant Skills , Expense Tracking, Financial Policies, Financial Reporting, Healthcare, High School Diploma, Inventory Management, Life Insurance, Mail Processing, Maintenance Services, Materials Management, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Management, Onboarding, Online Communications, Operations, Order Supplies, Patient Care, Photocopy, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Program Evaluation, Public Health, Publications, Purchase Orders, Record Keeping, Reimbursement, Reporting Skills, Spreadsheets, Student Financial Services, Team Player, Telephone Skills, Transaction Processing/Management, Travel Planning, Vision Plan, Web Design, Workplace Issues, Writing Skills
LOCATION
Little Rock, AR
POSTED
1 day ago
Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System will also view open positions and apply within Workday by searching for "Find Jobs for Students".

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application process will be savedas a draft. You will be able to access and complete the application through "My Draft Applications" located on your Candidate Home page.

Closing Date:
07/07/2026
Type of Position:
Professional Staff - Operations
Job Type:
Regular

Work Shift:

Day Shift (United States of America)

Sponsorship Available:

No
Institution Name:
University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):
  • Health: Medical, Dental and Vision plans available for qualifying staff and family
  • Holiday, Vacation and Sick Leave
  • Education discount for staff and dependents (undergraduate only)
  • Retirement: Up to 10% matched contribution from UAMS
  • Basic Life Insurance up to $50,000
  • Career Training and Educational Opportunities
  • Merchant Discounts
  • Concierge prescription delivery on the main campus when using UAMS pharmacy
Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:
CPH | DO OPDPE & OSAA

Department's Website:

Summary of Job Duties:
The Executive Assistant I provides high level administrative support to the Associate Dean/Director, faculty and staff working in the Offices of Admissions & Alumni and Professional Development and Program Evaluation. Manages and coordinates daily operations for the Offices. Responsible for maintaining office efficiency and implementing office systems and procedures. Supports Recruitment and Admissions staff in the work processes of increasing student enrollment.
Qualifications:
  • Bachelor's degree plus two (2) years of administrative or related experience or
  • High School diploma/GED, plus six (6) years of administrative or related experience required.
Knowledge, Skills, and Abilities:
  • Proficient in Microsoft Office applications: Word, Excel, Outlook and PowerPoint.Detail-oriented
  • Excellent verbal and written communication skills demonstrating high levels of emotional intelligence.
  • Detail oriented.
  • Excellent writing, editing, and spelling skills.
Preferred Qualifications:
  • Bachelor's degree in public health, adult learning & education, business, accounting, or related field plus (3) years of experience working in an administrative role.
  • Proficient in Workday - Student and Financial module
  • Proficient in Adobe Creative Suite, Canva, web design and communications.
Responsibilities:
  • Maintains calendars, schedules appointments, coordinates meetings and special events of various sizes and levels of complexity (examples include: commencement, new student orientation and onboarding each semester, public health week activities, and preview days) including conference room set-up for meetings and classes as needed.
  • Coordinates travel arrangements for faculty, staff and official guests.
  • Prepare itineraries for visitors.
  • Prepares, compiles, produces, edits and distributes correspondence and reports.
  • Answers phones, Office emails and responds to inquiries, providing information regarding policies and procedures as needed.
  • Greets Office visitors, trainees, students and facilitates visits.
  • Research information to resolve problems or issues related to Office operations.
  • Performs general office management functions such as photocopying, ordering supplies, maintaining inventories of assets, publications and materials, requesting services and equipment maintenance and repairs, managing equipment leases, and software.
  • Responsible for completing purchasing requisitions and processing travel transactions.
  • Coordinates travel documents with the UAMS Travel Office, and coordinates travel reimbursements.
  • Creates and/or maintains Office financial records and monitors expenditures and accuracy of transactions.
  • Provides status reports on financial accounts as required, using Workday reports and internal records.
  • Addresses workspace and resource issues and collaborates with the COPH Business Office on administrative and financial policies and processes.
  • Manages and develops materials, resources and activities to support the Office faculty, staff and trainers and Office programs and projects.
  • Produces documents, graphs, charts, tables, spreadsheets and complex numeric figures using Microsoft WORD, Excel, and PowerPoint software.
  • ,Assists in the development of materials for training, brochures, certificates, etc. and for the Offices websites.
  • Performs other duties and projects as assigned.


Additional Information:

Salary Information:
Salary is commensurate with education and experience.

Required Documents to Apply:
Resume

Optional Documents:

Special Instructions to Applicants:
Applicants must upload a resume to be considered for the position.

Recruitment Contact Information:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:
No Background Check Required

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Constant Physical Activity:
N/A
Frequent Physical Activity:
Lifting, Pulling, Pushing, Sitting
Occasional Physical Activity:
Crawling, Crouching, Kneeling, Reaching, Standing, Stooping, Walking
Benefits Eligible:
Yes

About the Company

U

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) in Little Rock is the only academic health sciences university in the state of Arkansas. We are the state’s largest public employer with more than 10,000 employees in 73 of Arkansas’ 75 counties. UAMS and its clinical affiliates, Arkansas Children’s Hospital and the VA Medical Center, are an economic engine for the state with an annual economic impact of $3.92 billion.

COMPANY SIZE
10,000 employees or more
INDUSTRY
Healthcare Services
FOUNDED
1879
WEBSITE
http://www.uams.edu/