Executive Assistant I

Job Title: 

Executive Assistant I 

Location: 

Bellevue, Washington 

Job Type: 

Full-time, On-Going Contract, W2 

Schedule: 

Monday – Friday, Onsite 

Pay Range: 

$30.00 per hour 

Job Description:  
 

About the Role 

We are seeking a highly motivated and customer-obsessed Executive Assistant to support two Directors. This role requires strong focus and execution and will be responsible for a high volume of tasks, including complex calendar management and scheduling, prioritizing amidst a high volume of information and requests, managing travel and expenses, and providing administrative support functions. 

The Executive Assistant will also manage multiple tasks and action items, including documentation, follow-up, and preparation for the Directors, ensuring appropriate and timely action on deliverables. 

Roles & Responsibilities 

• Manage complex calendar scheduling for two Directors 

• Effectively prioritize competing requests and changing priorities 

• Monitor and track Director meetings, priorities, and emails 

• Act as proxy when necessary 

• Coordinate domestic and international travel arrangements 

• Manage expense reporting and reimbursement processes 

• Provide administrative support to senior leadership 

• Manage documentation, meeting preparation, and follow-up activities 

• Track deliverables and ensure timely completion of action items 

• Coordinate with internal and external stakeholders while maintaining professionalism and discretion 

Requirements  

• 2–3 years of experience supporting senior management, including Directors, VPs, SVPs, or CEOs 

• Ability to complete a high volume of tasks and projects with little to no guidance 

• Impeccable attention to detail 

• Ability to make smart and timely decisions 

• Ability to react with appropriate urgency to situations requiring quick response or turnaround 

• Exceptional verbal and written communication skills 

• Ability to switch priorities quickly in a fast-paced environment 

• High level of integrity and discretion when handling confidential information 

• Professionalism when working with senior professionals inside and outside the organization 

• Experience managing multiple priorities and tight deadlines 
   

Top Skills 

• Strong working knowledge of Microsoft Office and Outlook tools. 

• Has calendar management exp, exp with expense reports, experience with meeting with directors/leaders. 

• Has booked travel tickets- domestic/international, able to work in different time zones (Global Team) 
   

Additional Skills 

• Microsoft Office Suite 

• Microsoft Outlook 

• Complex Calendar Management 

• Meeting Scheduling 

• Executive Support 

• Travel Coordination 

• Expense Reporting 

• Administrative Support 

• Stakeholder Coordination 

• Organization & Prioritization 

• Written & Verbal Communication 

• Attention to Detail 
   

Education 

• Bachelor's Degree preferred, but not required. 

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