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Executive Assistant/HR Coordinator

I3 Academy

Birmingham, AL

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JOB DETAILS
SKILLS
Administrative Skills, Board Meeting, Business Administration, Calendar Management, Communication Skills, Computer Networks, Contract Creation, Customer Support/Service, Detail Oriented, Document Management, Documentation, Educational Administration, Employee Benefits, Employment Law, Establish Priorities, Event Management, Executive Assistant Skills , File Maintenance, Follow Through, HRIS/HRMS, Human Resources, Interpersonal Skills, Interviewing Skills, Leadership, Logistics, Maintain Compliance, Microsoft Office, Multitasking, Network Support, Onboarding, Operational Communications, Operations, Operations Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Record Keeping, Time Management, Writing Skills
LOCATION
Birmingham, AL
POSTED
Today
Position Type:
Administration/Coordinator

Date Posted:
6/9/2026

Location:
i3 Academy Central Office

Date Available:
07/01/2026
Executive Assistant to the Head of Schools & HR Coordinator

Position Summary

The Executive Assistant to the Head of Schools & HR Coordinator provides high-level executive, operational, and human resources support to the Head of Schools for a multi-school network. This position serves as a trusted partner in managing executive priorities, coordinating network-wide communication, supporting personnel processes, and ensuring the efficient operation of the organization.

The ideal candidate is highly organized, detail-oriented, professional, and able to manage confidential information while balancing multiple priorities in a fast-paced educational environment.

Reports To

Head of Schools

Supervises

May supervise front office support staff, interns, or administrative assistants as assigned.

Key Responsibilities

Executive Support
  • Manage the Head of Schools' calendar, appointments, travel, and meeting schedules.
  • Coordinate and prepare materials for leadership meetings, board meetings, and school network events.
  • Draft correspondence, presentations, reports, memos, and executive communications.
  • Serve as the primary point of contact for internal and external stakeholders on behalf of the Head of Schools.
  • Prioritize and manage incoming requests, ensuring timely follow-up and completion.
  • Maintain confidential records, files, and sensitive organizational information.
  • Assist with strategic projects, initiatives, and special assignments.
Human Resources Responsibilities
  • Coordinate recruitment processes including job postings, interview scheduling, candidate communication, and onboarding logistics.
  • Maintain employee personnel files and ensure compliance with HR policies and procedures.
  • Assist with onboarding and offboarding of staff members across the network.
  • Monitor and track certifications, evaluations, background checks, and required employment documentation.
  • Support employee benefits enrollment and HR-related communication.
  • Assist in preparing contracts, employment letters, and personnel documents.
  • Coordinate staff professional development registrations and records.
  • Ensure confidentiality and professionalism in handling employee matters.
  • Support compliance with federal, state, and local employment regulations.
Board & Leadership Support
  • Prepare board packets, agendas, minutes, and supporting documentation.
  • Coordinate board meeting logistics and communication.
  • Track action items and follow-up tasks from leadership and board meetings.
  • Assist with network-wide leadership retreats, trainings, and planning sessions.
Operations & Communication
  • Support network communication efforts with staff, families, and community partners.
  • Coordinate special events, employee recognition activities, and organizational functions.
  • Assist with data tracking, reporting, and document management systems.
  • Maintain organizational calendars and deadlines for compliance, reporting, and events.
  • Help ensure smooth daily operations across the school network.
Qualifications

Education
  • Bachelor's degree preferred in Business Administration, Human Resources, Education, or related field.
Experience
  • Minimum of 3 5 years of executive administrative support experience required.
  • Experience in human resources, education, or school administration preferred.
  • Experience supporting senior leadership executives strongly preferred.
Knowledge, Skills, & Abilities
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • Ability to maintain strict confidentiality and professionalism.
  • Proficiency in Microsoft Office, Google Workspace, and HR information systems.
  • Ability to prioritize competing demands and work independently.
  • Strong interpersonal skills with the ability to build positive relationships across schools and departments.
  • Detail-oriented with excellent follow-through.
  • Ability to handle sensitive situations with discretion and sound judgment.
Preferred Qualities
  • Passion for education and student success.
  • Ability to thrive in a mission-driven, fast-paced school environment.
  • Strong customer service mindset.
  • Flexible, proactive, and solutions-oriented.
Work Environment
  • Primarily office-based within a school network environment.
  • Occasional evening or weekend work may be required for board meetings, events, or recruitment activities.
  • Travel between campuses may be required.

About the Company

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I3 Academy