Job Title: Executive Assistant – Healthcare
Location: New York, NY 10004
Duration: 14 Weeks
Schedule: Monday – Friday | 9:00 AM – 5:00 PM
Position Overview
"Navitas Healthcare, LLC" is seeking a highly organized and detail-oriented Executive Assistant to provide high-level administrative support to senior healthcare leadership, including Chief Medical Officers. This role requires exceptional communication skills, discretion, and the ability to manage multiple priorities in a fast-paced healthcare environment. Experience supporting hospitals or large healthcare systems is strongly preferred.
Key Responsibilities
- Provide executive-level administrative support to senior leadership
- Manage complex calendars, schedule meetings, and coordinate logistics
- Prepare, edit, and format reports, presentations, and official documents
- Handle correspondence with professionalism and strict confidentiality
- Organize meetings, prepare agendas, and record meeting minutes
- Coordinate conference rooms and virtual meetings (Microsoft Teams, Zoom)
- Maintain organized digital and physical filing systems
- Support procurement activities and track vendor invoices
- Ensure compliance with data privacy and security standards
- Assist in preparing executive and board-level presentations
- Manage sensitive and confidential information with discretion
Required Qualifications
- Bachelor’s degree required (Master’s preferred)
- Minimum 2+ years of experience in administrative or executive support
- Experience in healthcare settings or large hospital systems preferred
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Access)
- Strong written and verbal communication skills
- Excellent organizational, multitasking, and time management abilities
Preferred Skills
- Experience with Google Workspace, Outlook, and Microsoft Teams
- Knowledge of data management and reporting
- Experience coordinating executive calendars and virtual meetings
- Familiarity with procurement processes and invoice tracking
- Ability to create executive-level and board-ready materials
- Strong attention to detail and prioritization skills
For more details contact at
hdavda@navitashealth.com
or Call / Text at 516-862-1169.About Navitas Healthcare, LLC certified WBENC and one of the fastest-growing healthcare staffing firms in the US providing Medical, Clinical and Non-Clinical services to numerous hospitals. We offer the most competitive pay for every position we cater. We understand this is a partnership. You will not be blindsided and your salary will be discussed upfront.