Position Summary: The Executive Assistant performs a wide variety of tasks and administrative duties in support of an officer/director. This role is responsible for the coordination of calendars, scheduling meetings, and acting as a liaison between officer/director and others. This position is also responsible for performing general office and project related support including assisting visitors, answering telephones, and resolving various administrative inquiries and acting as a gatekeeper for operational and administrative tasks.
Essential Responsibilities:
- Partners with the Corps Officer/Envoy/Corps Administrator to effectively handle a wide variety of projects and tasks
- Provides timely communication, feedback and follow-up to staff, leadership, visitors, and volunteers
- Arranges and coordinates meetings (in person and virtual), appointments, visits and business travel as needed, monitoring department calendars
- Communicates and coordinates department activities with other departments and headquarters
- Prepares reports and other information as requested
- Maintains and organizes documents and files; prepares written communications as requested
- Performs general clerical support functions (word processing, spreadsheets, scanning, copying, filing, dictation
- Handles departmental mail, coordinating internal publications with headquarter
- Supports the management of Advisory Board, Board Committees and Advisory Council meetings, serving as scribe for the Advisory Board and Executive Committee
- Provides orientation and training for new staff as requested
- Perform other duties as assigned
Qualifications:
Education/Experience:
- High school graduate or equivalent (GED) required, or any equivalent combination of training and experience which provides the required knowledge, skills, and abilities
- Excellent typing skills and computer operation, including knowledge of Microsoft Office Suite
- 2+ years of executive administrative support experience or 3+ years of administrative experience
Skills, Knowledge & Abilities:
- Maintain strict confidentiality
- Learn and adhere to Salvation Army policies, practices, procedures, and culture
- High degree of professionalism in dealing with diverse groups of people, including board members, senior executives, staff, community leaders, and donors
Computer Skills:
- Proficient in Microsoft Office 365
- Working knowledge of TEAMS and SharePoint
- Willingness to learn new software as needed
Certificates and Licenses:
- Complete Safe From Harm training, and keep current as needed
- Must have and maintain a current valid drivers license and pass the Salvation Army Motor Vehicle Record check (MVR)