Administrative Skills, Alliance/Partner Management, Budgeting, Campaigns, Channel Strategies, Corporate Communications, Credit Cards, Driver's License, Establish Priorities, Executive Assistant Skills , Expense Reports, Facilities Management, Information/Data Security (InfoSec), Leadership, Legal, Logistics, Manage Agenda, Operations Processes, Organizational Culture, Organizational Development/Management, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Problem Solving Skills, Project Tracking, Team Lead/Manager, Time Management
Executive Assistant
Headquarters - Gainesville, FL 32606
Overview
Salary Range $21.63 - $24.04 Hourly Position Type Full Time Education Level 2 Year Degree
Description
The Executive Assistant serves as a strategic partner to the President/CEO and the Executive Leadership Team and plays a central role in advancing organizational alignment and operational effectiveness.
This position is responsible for:
- Providing high-level executive support to the CEO and the Executive Leadership Team.
- Supporting executive leadership coordination and agency-wide initiatives.
- Overseeing special projects that strengthen organizational culture and operational alignment.
The role requires exceptional judgment, discretion, initiative, and the ability to manage complex priorities in a fast-paced environment.
This position may involve acquiring, accessing, using, and safeguarding Protected Health Information in accordance with applicable law and agency policies.
ESSENTIAL JOB FUNCTIONS
Executive Support to the President & CEO
Strategic Executive Partnership
- Serve as a trusted advisor and strategic thought partner to the CEO.
- Proactively manage the CEO's priorities, ensuring alignment with strategic goals.
- Anticipate needs and provide forward-looking support to enhance executive effectiveness.
- Track and monitor key initiatives, deadlines, and executive deliverables.
- Prepare briefing materials, executive summaries, reports, and presentations.
Executive Operations & Administrative Leadership
- Manage an extremely active and dynamic calendar with strategic prioritization.
- Coordinate complex meetings, travel, itineraries, and logistics.
- Screen and prioritize correspondence, drafting responses when appropriate.
- Research and analyze issues presented to the CEO and recommend action steps.
- Prepare confidential correspondence, reports, and communications.
- Reconcile corporate credit card expenses and prepare monthly expense reports.
- Maintain confidentiality and professionalism at all times.
- Perform other related duties as assigned.
Executive Leadership Team Coordination
- Provide administrative support to the five members of the Executive Leadership Team as needed.
- Coordinate Executive Leadership Team meetings and retreats.
- Develop agendas in partnership with the CEO.
- Attend meetings as needed and document action items and follow-up responsibilities.
- Monitor progress on executive team commitments and cross-department initiatives.
Event & Initiative Support
- Assist in planning agency-wide meetings, leadership retreats, and staff engagement events.
- Coordinate logistics including facilities, vendors, communications, and budgets.
- Develop internal communications materials to support agency campaigns and events.
Qualifications
Education & Experience
- Associate's degree in related field required; bachelor's degree preferred.
- Three (3) to five (5) years of executive-level administrative experience.
- Experience in internal communications, organizational development, or corporate communications strongly preferred.
- Experience supporting senior executives in complex organizations preferred.
- Possession of a valid, State of Florida driver's license to operate the motor vehicle operated; Requirement exists at the time of hire and as a condition of continued employment.
P
Partnership for Strong Families