Job Overview Executive Assistant
Compensation: $75,000 $85,000/year
Location: Palm Beach County, FL
Schedule: Monday to Friday (In-Office)
TAG MedStaffing is hiring an Executive Assistant in Palm Beach County, FL for our client, supporting executive leadership with daily operations, scheduling coordination, travel planning, and administrative support in a healthcare services environment. This position will manage high-level calendar activity, coordinate domestic and international travel logistics, prepare business materials, and assist with ongoing projects. The ideal candidate is proactive, detail-oriented, and capable of handling sensitive information and shifting priorities with professionalism and discretion.
Responsibilities as the Executive Assistant:
- Executive Scheduling: Coordinate calendars, prioritize meetings, and manage scheduling conflicts for executive leadership.
- Travel Coordination: Arrange flights, accommodations, transportation, and detailed itineraries for domestic and international travel.
- Document Management: Prepare presentations, reports, meeting notes, and business correspondence for leadership activities.
- Communication Support: Screen emails and phone calls while acting as a liaison for internal teams and external stakeholders.
- Project Coordination: Assist with research projects, task follow-up, and administrative initiatives across the organization.
- Personal Support: Handle errands and additional support requests while maintaining confidentiality and professionalism.
Qualifications for the Executive Assistant:
- Education: Bachelors degree or equivalent professional experience is preferred.
- Experience: 1+ years of executive assistant or administrative support experience is required.
- Technical Skills: Proficiency with Microsoft Office Suite, Google Workspace, and video conferencing platforms is required.
- Skills & Attributes: Strong organizational skills, communication abilities, multitasking capabilities, professionalism, and discretion are required.
Application Notice: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, TAG MedStaffing will keep your resume on file for future opportunities and may contact you for further discussion.