Executive Assistant - Family Office

We are seeking an Executive Assistant to provide high-level support to a dynamic, fast-growing family office. This is a unique opportunity to work alongside an accomplished individual, ensuring the seamless execution of both professional and personal demands in a fast-paced, high-growth environment.

The ideal candidate is polished, discreet, and thrives under pressure. They will be highly skilled in managing complex calendars, travel logistics, high-profile events, and confidential matters with the utmost professionalism. This is a role for a career EA who anticipates needs, solves problems proactively, and brings calm and organization to a fast-moving environment.

Key Responsibilities

·        Manage an ever-changing executive calendar, schedule, and priorities.

·        Partner with PA team to coordinate national and international travel, including detailed itineraries and logistics.

·        Provide executive-level meeting preparation, documentation, and follow-up.

·        Handle sensitive correspondence, expenses, and records with discretion.

·        Partner closely with OpCo CEOs, Family Office President and the broader executive team to ensure alignment.

·        Oversee special projects, events, and initiatives on behalf of the executive.

·        Maintain strong working relationships with stakeholders, staff, and family members.

·        Participate in a rotating weekend on-call schedule as part of the executive’s office team.

Requirements

·        10+ years of C-Suite executive support experience, ideally with UHNW individuals.

·        Proven ability to thrive in a high-pressure, fast-growth environment.

·        Exceptional organizational skills, emotional intelligence, and problem-solving ability.

·        Tech-savvy with strong proficiency in Microsoft Office Suite, SharePoint, OneDrive, and iOS devices.

·        Familiarity with Asana.

·        Flexibility to work evenings, weekends, and travel as needed.

·        Impeccable discretion, integrity, and professionalism.

Why This Role?

This is not a typical EA role, it is a career-defining opportunity for someone who thrives in dynamic environments, enjoys being a trusted strategic partner, and is passionate about service excellence. You will be at the center of decision-making and execution for a highly successful executive, helping shape the impact of a growing family office and its portfolio of companies including 4000+ team members.

Benefits

• 21 paid days off (15 days of PTO, which increases with tenure, plus 6 holidays).
• Flexible Spending Account (FSA) and Health Savings Account (HSA) options.
• Medical, dental, vision, long-term disability, and life insurance.
• Generous 401K with up to 6% employer match.

At ICBD, we believe leadership, innovation, and purpose go hand in hand. Be part of a team where your work drives lasting impact and your career reaches new heights.

ICBD participates in the U.S. Department of Homeland Security E-Verify program.

Recruiter ID: #LI-JW1