Agriculture, Artificial Intelligence (AI), Board Meeting, Budget Management, Budgeting, C-Level Management, Calendar Management, Catering Services, Channel Strategies, Communication Skills, Continuous Improvement, Customer Support/Service, Data Analysis, Database Report Tools, Detail Oriented, Distribution Services, Emerging Technology, Event Management, Executive Assistant Skills , Expense Management, Expense Reports, Expense Tracking, Leadership, Logistics, Machining, Meeting Minutes, Microsoft Office, Multitasking, Office Management, On Site Support, Organizational Skills, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Robotics, Schedule Development, Systems Maintenance, Time Management, Transportation and Logistics, Travel Planning, Welding, Willing to Travel, Writing Skills
We are seeking a highly organized, tech-savvy, and proactive Executive Assistant to provide comprehensive onsite support to our C-Suite executives. This role requires exceptional attention to detail, exemplary communication skills, and the ability to manage complex schedules, travel logistics, and confidential information with the utmost discretion. The ideal candidate will be a strategic partner, anticipating needs and ensuring the Leadership time is optimized for maximum impact.
Dexter is the premier manufacturer and supplier of axles, suspension, brakes, doors, venting products, trailer parts, accessories, and towing components serving the commercial trailer, RV, heavy-duty, marine, agriculture, and manufactured housing markets.
Headquartered in Elkhart, Indiana, Dexter has manufacturing and distribution locations throughout the U.S. and Canada. Employing state-of-the-art robotics, precision welding equipment, and automated machining processes, Dexter has achieved many years of success through a commitment to the principles of superior quality, continuous improvement, and unparalleled customer service.
The ideal candidate will have strong depth and breadth of experience in:
Executive Support
- Manage and optimize the Chief Operating Officer's calendar, including scheduling meetings, appointments, and travel.
- Triage incoming email to ensure focus on top priorities, ensuring timely responses and follow-ups.
- Serve as the primary point of contact between the Executive(s) and internal and external stakeholders.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
- Handle confidential and sensitive information with integrity and discretion.
AI-Driven Productivity & Digital Tools
- Leverage AI tools (e.g., ChatGPT, Grammarly, x.ai, Calendly, etc.) to draft communications, synthesize meeting notes, automate recurring tasks, and streamline workflows.
- Assist in preparing presentations and reports using data analytics tools and AI-enhanced visualization platforms.
Travel & Logistics
- Plan and coordinate complex domestic and international travel itineraries.
- Arrange accommodations, ground transportation, and meeting logistics.
- Prepare detailed travel briefs and ensure all travel-related documents are organized and accessible.
- Monitor travel schedules and adjust plans as needed in real-time.
Meeting & Event Coordination
- Organize and support executive meetings, board meetings, and off-site events.
- Prepare agendas, take minutes, and track action items.
- Coordinate logistics for virtual and in-person meetings, including technology setup and catering.
Project & Office Management
- Assist with special projects and initiatives as directed by the executive leadership team.
- Liaise with other departments to ensure alignment and execution of executive priorities.
- Maintain filing systems, databases, and contact lists.
- Support the departmental budget, manage expense reporting, and track the budget for the executive office.
To qualify, ideal candidates should possess the following qualifications:
- Bachelor’s degree or equivalent combination of education and experience.
- Must have a minimum of 5 years of experience supporting C-level executives.
- Experience with AI Productivity tools and a strong interest in emerging technologies.
- High emotional intelligence, professionalism, decision-making and a proactive attitude.
- Exceptional organizational and time-management skills.
- Superb written and verbal communication abilities.
- Proficiency in Microsoft Office Suite, Concur, and calendar management tools.
- Ability to work independently, handle multiple priorities, and adapt to changing demands.
- Elevated level of professionalism, discretion, and confidentiality.
Dexter cares for our people.? Here are some of our great, comprehensive Benefits:
Full benefits package including Health, Dental, Vision, Life, STD, LTD, FSA, HSA
Apply now to join?an industry leader and make a difference in what we do for the customers we serve!
Disclaimer:
The above statements are intended to describe the general nature of the level of work being performed by people assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel in said position
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Work Authorization
Dexter will only employ those who are legally authorized to work in the United States or Canada. This position does not provide sponsorship. Individuals with temporary visas such as E, F-1 (including those with OPT or CPT), H-1, H-2, L-1, B, J or TN, or who need sponsorship for work authorization now or in the future, are not eligible for hire.