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Executive Assistant

East Coast Warehouse and Distribution

Elizabeth, NJ

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JOB DETAILS
SKILLS
Administrative Skills, Billing, Budget Management, Calendar Management, Communication Skills, Customer Relations, Data Management, Detail Oriented, Establish Priorities, Executive Assistant Skills , Expense Reports, Facilities Management, File Maintenance, Financial Administration, Logistics, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Office Equipment, Office Management, Operations Research, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Project/Program Management, Record Keeping, Research Administration, Time Management, Transportation, Transportation and Logistics, Travel Planning, Warehousing, Willing to Travel, Writing Skills
LOCATION
Elizabeth, NJ
POSTED
Today
EOE Statement
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Category
Administration

Description

Job Overview:

The Executive Assistant to the CEO plays a vital role in supporting the CEO of our transportation and warehouse company. This position requires strong organizational skills, attention to detail, and a thorough understanding of the logistics industry to ensure the smooth operation of daily activities and effective communication across all levels of the organization.

Key Responsibilities:
  • Calendar Management: Efficiently manage the CEO's calendar, scheduling appointments, meetings, and travel to optimize time and productivity.
  • Communication Liaison: Act as the primary point of contact for internal and external communications, drafting correspondence and responding on behalf of the CEO.
  • Meeting Coordination: Prepare agendas, take minutes, and ensure follow-up on action items from meetings. Ensure the CEO is well-prepared for all engagements.
  • Project Support: Assist with the management of special projects related to transportation and logistics operations, providing research and administrative support as needed.
  • Data Management: Organize and maintain files and records related to projects, contracts, and client interactions, ensuring confidentiality and easy access.
  • Travel Arrangements: Coordinate travel itineraries, including flights, accommodations, and transportation logistics for both the CEO and other team members as required.
  • Financial Administration: Support budgeting and financial tracking processes, including invoicing and expense reporting.
  • Office Management: Oversee office supplies, equipment, and facilities management to ensure an efficient work environment.
Position Requirements

Qualifications:
  • Education: Bachelor's degree
  • Experience: Minimum of 10 years of experience as an executive assistant or in a similar role, preferably in the transportation or logistics sector.
  • Skills:
    • Strong organizational and time-management skills.
    • Excellent written and verbal communication abilities.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
    • Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.
Personal Attributes:
  • Proactive and detail-oriented with a strong sense of initiative.
  • Ability to work independently and collaboratively within a team.
  • Adaptable and capable of handling sensitive information with discretion.


Full-Time/Part-Time
Full-Time

Shift
Days

Salary

Position
Executive Assistant

Division
East Coast Warehouse & Distr Corp

Post Internal Days
0

Created By
Kevin Shadiack

Number of Openings
1

Number Filled
0

Exempt/Non-Exempt
Exempt

Hiring Manager(s)

Req Number
ADM-26-00001

Open Date
5/4/2026

Location
1140

About the Organization

This position is currently accepting applications.

About the Company

E

East Coast Warehouse and Distribution