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Executive Assistant & Development Coordinator

Big Fish

Alexandria, VA

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JOB DETAILS
SKILLS
Administrative Skills, Business Strategy, Communication Skills, Consulting, Credit Cards, Customer Relationship Management (CRM), Customer Relationship Management (CRM) Systems, Detail Oriented, Event Management, Executive Assistant Skills , Expense Reports, Leadership, Logistics, Mail Processing, Marketing, Microsoft Office, Multitasking, Nonprofit, Operational Strategy, Organizational Skills, Political Campaign, Presentation/Verbal Skills, Process Improvement, Proofreading, Reconciliation, Record Keeping, Relationship Management, Sales Management, Salesforce.com, Time Management, Training/Teaching, Travel Planning, Willing to Travel, Writing Skills
LOCATION
Alexandria, VA
POSTED
3 days ago
Executive Assistant & Development Coordinator | Keeper Strategies

Executive Assistant & Development Coordinator | Keeper Strategies
Location: Washington, DC Area (Alexandria VA) (Hybrid)

Keeper Strategies has retained the recruiting firm Big Fish on this search. Please contact Angel at angel@recruitbigfish.com with any questions regarding the role. Big Fish is a boutique recruiting firm specializing in the talent needed to drive policy change. Learn more at recruitbigfish.com.

A Note on Flexible Scheduling
Keeper Strategies welcomes applications from candidates returning to the workforce after a career break, as well as those seeking a part-time or reduced-hours arrangement. If you have the right skills and experience, we encourage you to apply and discuss scheduling options that work for you.

About Keeper Strategies
Keeper Strategies is an ambitious, growing consulting firm built around one conviction: leaders are the differentiators for their communities. They work with clients who are transforming public leadership nationally and in the states - helping individual leaders turn vision into strategy, strengthen their voices, and build the support needed to get things done.

Their work spans leadership development, organizational strategy, political operations, and campaign design - including equipping principled candidates with the tools to win and training the next generation of political operatives.

About the Role
Keeper Strategies is seeking an Executive Assistant & Development Coordinator to provide high-level administrative and organizational support to the CEO. This is a critical role in a fast-paced, mission-driven environment - you'll keep the CEO operating at full capacity while also playing a meaningful role in donor and funder relationship management.

This is a hybrid position based in the Washington, DC area. Full-time hours are preferred, though part-time arrangements will be considered for the right candidate.

Key Responsibilities
  • Manage the CEO's calendar, including scheduling internal and external meetings, calls, and events
  • Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries
  • Prepare and reconcile expense reports, credit card statements, and reimbursements
  • Serve as the primary scheduling and logistics point of contact between the CEO and internal/external partners
  • Draft, proofread, and manage correspondence, briefing materials, and presentations on behalf of the CEO
  • Track deadlines, action items, and priorities to ensure timely follow-up; document key decisions and next steps
  • Support the CEO in managing donor and funder relationships across multiple clients and projects
  • Maintain accurate records in CRM or donor tracking systems, including contact information, giving history, and personal details
  • Track pledges and coordinate with the appropriate financial point of contact when gifts are secured
  • Draft donor correspondence, acknowledgment letters, and follow-up emails on behalf of the CEO
  • Assist with donor event coordination, including logistics and preparation of materials or talking points
  • Provide occasional administrative support to other senior staff; handle confidential information with discretion
Qualifications
  • Bachelor's degree required
  • 3-5 years of executive support experience, ideally within a nonprofit, philanthropic, or consulting environment
  • Proficiency in Microsoft Office Suite, Google Workspace, and CRM or donor database tools (Salesforce, HubSpot, or similar)
  • Experience with Canva or other design tools for marketing materials
  • Strong organizational and time management skills with the ability to manage multiple priorities
  • Excellent written and verbal communication skills; high attention to detail
  • High ethical standards, sound judgment, and professional discretion
  • Ability to work independently and remotely when needed
  • Genuine commitment to Keeper's mission and clients' vision; ideological alignment a plus

Compensation & Benefits
Keeper Strategies offers a competitive salary, health stipend, flexible and remote work options, generous vacation and paid leave, and opportunities for professional development and career advancement.

This search is being conducted confidentially by Recruit Big Fish. To be considered, please reach out directly to Angel at angel@recruitbigfish.com.

About the Company

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