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Executive Assistant

Atrium

Corona, NY

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Artificial Intelligence (AI), Biology, Calendar Management, Chemistry, Customer Relations, Establish Priorities, Event Management, Executive Assistant Skills , Genetics, Interviewing Skills, Leadership, Logistics Management, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Multitasking, Operations, Organizational Skills, Physics, Plan Meetings, Presentation/Verbal Skills, Product Demonstration, Reconciliation, Reporting Skills, Schedule Development, Short Messaging Service (SMS), Team Player, Time Management, Training/Teaching, Travel Planning, Willing to Travel
LOCATION
Corona, NY
POSTED
1 day ago
Client Overview:
Our client is a well-regarded organization located in Queens. The organization features more than 400 hands-on opportunities that explore topics such as biology, chemistry, physics, and engineering. Our client focuses on interactive learning to experiment and discover scientific concepts through play and exploration. Our client offers educational programs, demonstrations, and community initiatives that promote STEM learning for people of all ages. They are seeking a dedicated and professional Executive Assistant to support their Executive team.

Salary/Hourly Rate:
$35/hr

Position Overview:
The Executive Assistant will be the professional who provides high-level administrative support to senior executives, such as the CEO. The Executive Assistant will manage schedules, coordinate meetings, organize travel arrangements, and handle communications on behalf of the executive. The ideal candidate will also help prepare reports, presentations, and important documents while ensuring daily operations run smoothly.

Responsibilities of the Executive Assistant:
  • Provide day-to-day executive administrative support to the C-suite and senior leadership.
  • Manage multiple calendars, prioritize meetings, and coordinate internal/external engagements.
  • Handle confidential communications, board materials, and executive-level correspondence.
  • Book and manage global travel logistics, including flights, hotels, and ground transportation.
  • Prepare polished presentations, reports, and talking points for meetings and events.
  • Liaise with clients, investors, and internal stakeholders with professionalism and discretion.
  • Track key initiatives and assist with project deadlines, deliverables, and follow-ups.
  • Submit expense reports and reconcile transactions promptly.
  • Support event planning and internal coordination for executive off-sites and investor events.
  • Maintain a pulse on shifting priorities and anticipate the needs of the Executive team.
Required Experience/Skills for the Executive Assistant:
  • 5+ years of Executive Assistant experience.
  • Proven track record of managing complex executive workflows and multiple priorities.
  • Exceptional communication and organizational skills.
  • Proficiency in Microsoft Office Suite (especially Outlook, Excel, and PowerPoint).
  • Ability to maintain confidentiality, sound judgment, and discretion in a high-pressure setting.
Preferred Experience/Skills for the Executive Assistant:
  • Experience working with board members, investors, and senior-level clients.
Education Requirements:
  • Bachelor's degree is required.
Benefits:
  • Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
About Atrium:What you do matters. Guided by our Applicant-Centric™ approach, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team committed to your growth and success.
By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy .

As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO

Position ID: 398868

About the Company

A

Atrium

Founded in 1995, Atrium is a global WBENC certified leader in Extended Workforce Management and Talent Solutions that partners with the world’s largest brands to reimagine how work gets done. Guided by our Applicant-Centric™ philosophy, we approach hiring from the perspective of the candidate. By getting to know you and listening to what truly motivates you, we build lasting relationships and find our applicants jobs they love.

COMPANY SIZE
250 to 500 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
1995
WEBSITE
https://www.atriumglobal.com