Executive Assistant

We’re Hiring: Executive Assistant!

Location:Clinton Township, MI (48035)

Pay Rate: $43k - 65k/yr

Job Type: Full-time

What We Offer:

• Comprehensive health benefits package
• Opportunities for career advancement and professional development
• A supportive and inclusive work environment guided by our core values

Job Summary: Reporting to the president, we are seeking a Executive Assistant who will provide a high level of administrative support to the president and administrators including the handling of confidential and sensitive information. They will performs a full range of executive secretarial and related duties using considerable independent judgment in making decisions.

What You’ll Do (List is not intended to be inclusive of all duties which may be assigned):

• Performs a variety of administrative or executive support tasks that are highly confidential and sensitive.
• Reviews, proofreads, and edits documents prepared for the administrator’s or executive’s signature, some of which can be confidential and sensitive in nature. Compose letters and memoranda in response to inquiries.
• Acts as liaison between MNA and external hospital representatives in communicating important requests regarding Stroke Call Coverage, OUWB Neurology resident shadowing and EEG reading schedule.
• Screens incoming emails, phone calls, and correspondences. makes preliminary assessment of the importance of the materials and prioritizes accordingly; handles some matters personally and forwards appropriate materials to the administrator, executive, or staff.
• Triage incoming visitor requests to speak with the President, determines which are priority matters, and alerts the administrator or executive accordingly.
• Schedules in person, virtual and phone meetings for president via Microsoft Outlook using virtual meeting platforms as Teams and Zoom.
• Prepare agenda, schedule speakers, and collect materials for monthly Physician Assistant meetings. Track minutes and keep records of proceedings.
• Updates administrator or executive on status of issues before scheduled meetings.
• Travel: Professional & Personal: Coordinate travel, lodging, transportation and registration for professional conferences. (*Arranging personal travel for vacations may be requested at times)
• Send transcription requests to transcription service involving technical and confidential matters from the administrator or executive.
• Establishes and maintains various filing and records management systems.
• Accepting orders while observing OSHA standards.
• Maintains a working knowledge of applicable Federal, State and Local laws and regulations, the Corporate Compliance Program, Code of Ethics, as well as other policies and procedures in order to ensure adherence in a manner that reflects honest, ethical and professional behavior.
• Must maintain knowledge of current MNA policies and procedures and follow them regularly.
• Monitoring and initiating opportunities for Continuing Medical Education hours.
  
• Preparing Weekly Schedule reflecting the daily clinical staff schedule, Stroke Call/Hospital Rounding, and president’s daily meetings.
  
• All other duties as assigned.

What You’ll Need:

MINIMUM EDUCATION:

• A High School Diploma or GED required (College preferred).

LICENSURE / CERTIFICATIONS:

• Medical Assistant or Emergency Medical Technician (EMT) certification required.
• Current BCLS/CPR certification required.

MINIMUM WORK EXPERIENCE:

• Prior executive support experience required.
• Prior healthcare experience preferred.

KNOWLEDGE/SKILLS/ABILITIES  

• Must have high level of interpersonal skills to handle sensitive and confidential situations.
• Maintains patient confidentiality.
• Position continually requires poise, patience, tact and diplomacy.
• Must be able to effectively multitask.
• Supports and conducts oneself in a manner consistent with customer service expectations.
• Experience with Microsoft Office 365.
• Experience with AdvancedMD a plus.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Full range of body motion including handling/lifting patients; manual and finger dexterity, eye-hand coordination, sufficient to operate a keyboard, photocopier, telephone and other office equipment; Corrected vision and hearing to normal range; standing, bending, walking and stair climbing; Regularly lifting/carrying items weighing up to 50 pounds. Working under stressful conditions and/or working irregular hours; Ability to drive in urban settings; some exposure to communicable diseases and/or body fluids.

WORKPLACE ENVIRONMENT 

While performing the duties of this job, the employee is exposed to an open office environment. The noise level in the work environment fluctuates; it may be loud in some areas and quiet in others. Requires exposure to: communicable diseases, potentially hazardous bodily fluids, toxic substances, ionizing radiation, medicinal preparations and other conditions common to a clinical environment.

About Us:

Michigan Neurology Associates & Pain Consultants (MNA & PC) has a rich history dating back to 1990 when it was first established. MNA & PC is a unique community-based, multispecialty neuroscience medical clinic located in south eastern Michigan. Through a team of highly trained and experienced physicians, we provide comprehensive care and personalized treatment plans to patients with various neuroscience based conditions.

Our practice offers a wide range of clinical services within neurology, physiatry, psychiatry, and pain medicine, including diagnosis, treatment, and management of conditions such as epilepsy, migraine headaches, multiple sclerosis, Parkinson's disease, Alzheimer's disease, neuropathy, stroke, and more. Our state-of-the-art facilities are equipped with the latest technology, allowing for accurate diagnoses and effective treatment plans.

Apply today to join the Michigan Neurology Associates team!