Executive Assistant
Beacon Hill Staffing Group, LLC
Chicago, IL
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JOB DETAILS
SALARY
$35–$40 Per Hour
JOB TYPE
Full-time, Employee
SKILLS
Administrative Skills, Biology, Board Meeting, Business Strategy, Communication Skills, Continuous Improvement, Detail Oriented, Establish Priorities, Executive Assistant Skills , Executive Recruiting, Fortune 500 Customers, Healthcare, Hospital, Hospital Systems, Leadership, Legal, Logistics, Medical Records, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Operational Support, Patient Care, Presentation/Verbal Skills, Problem Solving Skills, Regulations, Strategic Planning, Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
Chicago, IL
POSTED
12 days ago
Beacon Hill has partnered with a reputable hospital on the south side of Chicago in hiring an Executive Assistant to start immediately. This is a great opportunity to join a mission‑driven healthcare organization in a trusted role supporting the CEO
Responsibilities:
- Provide high-level executive administrative and operational support to the Chief Executive Officer of a complex hospital system
- Serve as a trusted partner to the CEO, acting with discretion, professionalism, and sound judgment at all times
- Manage a dynamic and frequently changing executive calendar, including board meetings, physician leadership meetings, and external engagements
- Coordinate domestic and occasional international travel, preparing detailed itineraries and briefing materials
- Prepare meeting agendas, presentations, reports, and board-level materials with a high degree of accuracy and confidentiality
- Serve as a primary point of contact between the CEO and executive leadership, board members, physicians, donors, and external stakeholders
- Track and follow up on action items, strategic initiatives, and time-sensitive deliverables on behalf of the CEO
- Support board of directors and governance activities, including meeting logistics, minutes, and materials
- Handle highly confidential information related to patient care operations, financial performance, organizational strategy, and personnel matters
- Partner closely with other executive assistants and senior leaders to ensure seamless coordination across the health system
- Continuously anticipate CEO needs and proactively resolve issues before they escalate
- Assist with special projects, strategic planning initiatives, and organizational communications as assigned
Requirements:
- Bachelor's degree or equivalent combination of education and experience
- 5+ years of experience supporting a C-suite executive, preferably in healthcare, hospital systems, or similarly complex organizations
- Demonstrated experience supporting a CEO or senior executive with board-level exposure
- Exceptional organizational, time-management, and prioritization skills in a fast-paced environment
- Outstanding written and verbal communication skills with executive presence
- Proven ability to handle sensitive and confidential information with discretion
- High proficiency with Microsoft Office (Outlook, Word, PowerPoint, Excel) and executive productivity tools
- Strong attention to detail with the ability to anticipate needs and think several steps ahead
- Ability to build trust and work effectively with physicians, senior leaders, board members, and external partners
- Flexibility to adjust hours as needed to support executive and organizational priorities
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
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