Executive Assistant
Beacon Hill Staffing Group, LLC
Chicago, IL
Apply
JOB DETAILS
SALARY
$85,000–$95,000 Per Year
JOB TYPE
Full-time, Employee
SKILLS
Biology, Calendar Management, Communication Skills, Contact Management, Continuous Improvement, Cross-Functional, Database Administration, Embedded Systems, Event Management, Executive Assistant Skills , Fortune 500 Customers, Healthcare, Hospital, Leadership, Legal, MEDITECH, Matrix Management, Microsoft Office, Microsoft PowerPoint, Multitasking, Presentation/Verbal Skills, Project Tracking, Project/Program Coordination, Regulations, Writing Skills
LOCATION
Chicago, IL
POSTED
15 days ago
A large, mission-driven hospital in Chicago is seeking a highly capable Executive Assistant to support a senior executive and partner closely with executive leadership. This role is ideal for someone who thrives in complex environments, anticipates needs before they arise, and enjoys being deeply embedded in executive priorities, projects, and stakeholder relationships.
Key Responsibilities
- Assist with scheduling, calendar alignment, and monitoring evolving priorities
- Organize priorities, accompany the executive to key meetings, capture action items and follow-ups, and ensure work streams stay on track
- Support meeting preparation through research and stakeholder briefings
- Partner closely with a senior executive to organize daily and long-term priorities
- Draft correspondence, memos, and executive-level communications in the executive's voice
- Maintain contact databases and stakeholder information
- Oversee light project and event coordination tied to executive initiatives
- Build strong relationships with senior leaders, board members, and external partners
- Collaborate with executive assistants and cross-functional stakeholders
- Maintain strict confidentiality and handle sensitive information with integrity
Background Requirements
- 3+ years supporting a senior or high-level executive in a healthcare setting
- Experience in a large, complex, or highly matrixed organization
- Strong written and verbal communication skills
- Advanced proficiency with Microsoft Office, specifically PowerPoint, and administrative tools
- Proven ability to manage confidential information with discretion
- Ability to adapt quickly, balance multiple priorities, and exercise sound judgment
- Prior experience in healthcare or similarly complex environments preferred
- Familiarity with enterprise systems (e.g., EPIC, MEDITECH) is a plus
This client offers a full benefits package with generous PTO from day one.
Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Benefits Information:
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
About the Company
B