Executive Assistant

Executive Assistant
Chicago, IL
Full-Time
JPC - 20318

We are seeking a highly organized and proactive Executive Assistant to support a senior technology executive in the Chicagoland area. The ideal candidate is detail-oriented, tech-savvy, and adept at managing multiple priorities in a fast-paced environment. This role requires both strategic thinking and strong execution skills to keep projects, schedules, and communications running smoothly.

Qualifications:

• Experience: 3–5 years supporting senior executives, preferably in a technology or corporate environment.
• Technical Skills: Advanced proficiency in Microsoft 365 Suite, including Outlook, Excel, and Teams; experience with AI productivity tools preferred.
• Communication: Exceptional verbal and written communication skills; professional presence and strong interpersonal awareness.
• Organization: Proven ability to manage multiple priorities, maintain attention to detail, and anticipate needs.
• Autonomy: Self-starter who takes initiative, identifies opportunities for improvement, and operates with minimal supervision.
• Team Mindset: Collaborative and approachable, able to coordinate with diverse teams and external partners effectively.

Responsibilities:

• Calendar Management: Coordinate and maintain complex schedules, meetings, and appointments across multiple time zones.
• Contact and Task Management: Maintain accurate records of key contacts and ensure follow-up on commitments and priorities.
• Meeting & Event Coordination: Assist with small internal events, off-sites, and executive meetings, including logistics and communications.
• Travel Planning: Arrange domestic and international travel, including itineraries, accommodations, and expense reports.
• Communication Support: Draft and proof correspondence, presentations, and reports with clarity, professionalism, and attention to tone.
• Technology & Tools: Leverage Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and AI tools to enhance efficiency, automate tasks, and improve outcomes.
• Team Coordination: Support cross-functional task management, ensuring deadlines and deliverables are met across team members.
• Project Support: Proactively manage priorities and drive small projects forward independently, providing updates and solutions when challenges arise.

Ideal Candidate Attributes:

• Naturally curious, adaptable, and resourceful.
• High emotional intelligence and sound judgment.
• Confident using technology to streamline workflows.
• Friendly, communicative, and accountable.

Pay Range for CA, CO, IL, NJ, NY, WA, and DC: $24/hour to $28/hour. Starting rate of pay offered may vary depending on factors including but not limited to, position offered, location, education, training, and/or experience.

Solugenix will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act and Ordinance. Applicants do not need to disclose their criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if we are concerned about conviction that is directly related to the job, applicants will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report.

About Solugenix
Solugenix is a leader in IT services, delivering cutting-edge technology solutions, exceptional talent, and managed services to global enterprises. With extensive expertise in highly regulated and complex industries, we are a trusted partner for integrating advanced technologies with streamlined processes. Our solutions drive growth, foster innovation, and ensure compliance—providing clients with reliability and a strong competitive edge.
Recognized as a 2024 Top Workplace, Solugenix is proud of its inclusive culture and unwavering commitment to excellence. Our recent expansion, with new offices in the Dominican Republic, Jakarta, and the Philippines, underscores our growing global presence and ability to offer world-class technology solutions. Partnering with Solugenix means more than just business—it means having a dedicated ally focused on your success in today's fast-evolving digital world.