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Executive Assistant

State of Wyoming A&I Human Resources Division

Cheyenne, WY

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JOB DETAILS
SALARY
SKILLS
Administrative Management, Administrative Skills, Americans with Disabilities Act (ADA), Analysis Skills, Backend as a Service (BaaS), Board Meeting, Calculators, Calendar Management, Cold Calling Skills, Data Analysis, Dental Insurance, Detail Oriented, Establish Priorities, Executive Assistant Skills , Facebook, File Maintenance, Google Apps, Health Plan, High School Diploma, Interpersonal Skills, LinkedIn, Mail Processing, Medicine, Meeting Minutes, Microsoft Excel, Microsoft Word, Natural Resources, Newsletter, Office Management, Organizational Skills, People Management, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Project/Program Management, Recreation, Reporting Skills, Request for Information (RFI), Research Skills, Resource Management, Social Media, Telephone Skills, Travel Planning, Twitter, Videoconferencing, Vision Plan, Willing to Travel, Writing Skills, Zip
LOCATION
Cheyenne, WY
POSTED
Today
Salary: $25.05 Hourly
Location : Cheyenne, WY
Job Type: Permanent Full-time
Job Number: 2026-01181
Department: Office of State Lands & Investments
Division: Office of State Lands& Investments
Opening Date: 04/24/2026
Closing Date: Continuous
FLSA: Non-Exempt
Job Classification: BAAS07

Description and Functions
Open Until Filled
GENERAL DESCRIPTION:
The Office of State Lands and Investments (OSLI), an agency committed to effectively managing natural resources and funds for current and future generations, is seeking an Executive Assistant. The Executive Assistant performs executive-level administrative and supportiveduties for the Agency Director, Deputy Director, and Assistant Directors. Responsibilities include but are not limited to, handling incoming calls and correspondence, scheduling appointments, organizing and maintaining files, setting travel plans and arrangements, and organizing staff and stakeholder meetings with executive-level management. This position will have a required schedule of Monday to Friday, 8 a.m. to 5 p.m.

This position is located in Cheyenne, Wyoming. Cheyenne is a full-service community, home to over 60,000 residents. Cheyenne is near four-season outdoor recreation areas including the Snowy Range, and the Medicine Bow National Forest, and home to world-class rock climbing at Vedauwoo. In addition, the location provides convenient access to the Colorado Front Range. Wyoming is one of only seven states with no state income tax.

Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:
  • Comprehensive health, dental, and vision insurance
  • Paid vacation, sick leave, FMLA, and holidays
  • Retirement - Pension and 457B plans that help you build a secure future
  • Meaningful work that makes a difference for Wyoming communities
  • and MUCH MORE! Click here for detailed information, or you can watch this short video to learn about our benefit package!
Want to see the full value of your compensation beyond salary? ?? Explore our Total Compensation Calculator:

Human Resource Contact: Ryan Scheer, 307-777-8570
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.
  • Responsible for senior administrative management of day-to-day operations, assigned programs, or projects.
  • Makes calls and answers telephones and may route calls to appropriate staff.
  • Acts as liaison between the Director, Deputy Director, Assistant Directors, and program managers to coordinate calendars for meetings and conference calls.
  • Provides support on office policies, procedures, and rules.
  • Attends takes minutes, and prepares necessary records for Board meetings and other public meetings.
  • Manages videoconference platforms such as Zoom and Google Meets for Board meetings and other remote meetings.
  • Makes all necessary travel arrangements for executive staff.
  • Receives, analyzes, and responds to requests for information.
  • Compiles and analyzes a variety of data and information and prepares related reports.
  • Tracks routine information.
  • Prepares routine response/notification letters.
  • Determines scope of work through data and service analysis.
  • Interacts with the Governor's Office, Legislators, and legislative staff, as well as other Elected Officials' offices.
  • Serves as the point of contact for the agency's rulemaking process.
  • Screens visitors and cold calls to determine access to agency staff.
  • Takes on various administrative responsibilities in order to allow management to focus on critical issues, as needed.
  • Coordinates a variety of advanced, diversified, and/or confidential administrative support functions.
  • Represents management in matters with immediate staff, agency staff, other agencies, and/or the public.
  • Conducts research related to specific projects or programs.
  • Serves as recording secretary to the State Board of Land Commissioners, the State Loan and Investment Board, and the Board of Deposits.
  • Composes, edits, and prepares correspondence, memorandums, and public meeting notices.
  • Prepares and places announcements for public hearings or notices in GovDelivery.
Qualifications
PREFERENCES:
Preference may be given to applicants with experience working in a professional office setting.
KNOWLEDGE:
  • Knowledge of the protocol in dealing with complaints and other issues involving interaction with the Governor's Office and the legislature and other high-ranking officials.
  • Knowledge of office management, organizational methods, procedures, standards, practices, and etiquette.
  • Knowledge of computer applications, functions, and operations.
  • Knowledge of agency rulemaking process.
  • Excellent organizational skills and attention to detail.
  • Skills in Microsoft Word, Excel, Zoom, and Google applications.
  • Skills in effective oral and written communication.
  • Skills in interpersonal relations specifically related to contact with staff, agency management,
  • Ability to work independently, prioritize tasks, anticipate needs and problems, and make decisions to solve them.
MINIMUM QUALIFICATIONS:
Education:

Bachelor's Degree (typically in Business)

Experience:

0-1 year of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II

OR

Education & Experience Substitution:

3-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist II
Certificates, Licenses, Registrations:

None
Necessary Special Requirements
PHYSICAL WORKING CONDITIONS:
  • Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving in an automobile, etc.
  • Special physical demands are not required to perform the work.
NOTES:
  • FLSA: Non-Exempt
Supplemental Information
060-Office of State Lands and Investments - Director's Office

To view the Office of State Lands and Investments webpage please click

Click here to view the State of Wyoming Classification and Pay Structure.

URL:

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Working for the State of Wyoming means more than a job - it's a stable, rewarding career that lets you make a difference while enjoying a great quality of life.

Employees enjoy:
  • Comprehensive health coverage - medical, dental, and vision plans for you and your family
  • Voluntary Benefits - including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts
  • Multiple retirement options - including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security
  • Generous paid leave and flexible schedules - vacation, sick leave, paid FMLA and 11 paid holidays each year
  • Public Service Loan Forgiveness eligibility - for those with qualifying student loans
  • Training and professional development - to support your career growth and advancement
  • Employee Assistance Program - Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts
  • Wellness Program - Earn paid time off and incentives by focusing on your personal health

Know your full value.
Your paycheck is only part of the picture. The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like.

Explore your total compensation:

WORKING FOR THE GREATEST STATE IN THE NATION - Wyoming offers a lifestyle you can't find anywhere else - wide-open spaces, clean air, friendly communities, year-round recreation, and no state income tax.
Click here for detailed information or you can watch this short video to learn about our benefit package!.
01

(AA) Which of the following best describes your highest completed level of education within the next three (3) months? (Transcripts may be required.)
  • High School Diploma/GED/or Equivalent
  • Some college Coursework, No Degree Received
  • Associate's Degree
  • Associate's Degree and additional coursework
  • Bachelor's Degree
  • Bachelor's Degree and additional coursework
  • Master's Degree
  • Master's Degree and additional coursework
  • Doctorate Degree
  • Doctorate Degree and additional coursework
  • None of the Above

02

(AA) Which of the following Quarter/Semester credit hours best describes your completed college education within the next three (3 months)? (Transcripts may be required.)
  • 45+ Quarter hours/30+ Semester hours
  • 90+ Quarter hours/60+ Semester hours
  • 136+ Quarter hours/91+ Semester hours
  • 180+ Quarter hours/120+ Semester hours
  • 225+ Quarter hours/150+Semester hours
  • N/A

03

(BAAS07) Which of the following best describes your work experience in Business or Office Communications? Experience definition: (This experience includes, but may not be limited to, the following: business office communications, more specifically clerical, administrative, receptionist, or other similar office experience.)
  • No relevant experience, but willing to learn.
  • Less than one (1) year of relevant experience.
  • One (1) to less than two (2) years of relevant experience.
  • Two (2) to less than three (3) years of relevant experience.
  • Three (3) or more years of relevant experience.

04

(AA) Describe your relevant experience in the box below.
05

Do you have experience working in a professional office setting?
  • Yes
  • No

06

Please describe your experience working in a professional office setting.
07

Do you have experience using Zoom, Google, Microsoft Word, and Excel?
  • Yes
  • No

08

Please describe your experience using Zoom, Google, Microsoft Word, and Excel.
09

Do you have experience with the rulemaking process for state government?
  • Yes
  • No

10

Please describe your experience with the rulemaking process.
11

Do you have experience taking and drafting meeting minutes?
  • Yes
  • No

12

Please describe your experience taking and drafting meeting minutes.
13

(A) Where did you hear about this opportunity?
  • Goverment jobs www.governmentjobs.com/careers/wyoming
  • Indeed
  • LinkedIn
  • Zip Recruiter
  • Wyoming Workforce Center
  • Other job sites (Wyoming at Work, Monster, etc.)
  • Social Media (Facebook, Twitter, etc.)
  • Newspaper/Newsletter Advertisement
  • Career Fair
  • Human Resourses Division
  • Friend or Acquaintance (Not State Employee)
  • Current State Employee
  • Other

14

(A) If you selected "Current State Employee" please provide the employee's first and last name, and include the department they work for, if known. This employee may be eligible for a Referral bonus.
15

(A1) If you selected Other, please tell us where you heard about this opportunity.
16

(AA) VETERANS' PREFERENCE DISCLOSURE: PER WYOMING STATUTE, current employees of the State of Wyoming are not eligible for veterans' preference. If you are not a current employee of the State of Wyoming, to be eligible to receive veterans' preference you MUST have been a resident of the State of Wyoming for a period of one (1) year or more at any time prior to submitting this application. I have read and understand the veterans' preference disclosure.
  • Yes
  • No
  • I am not a veteran

17

(AA) VETERANS' PREFERENCE: If you are a war veteran as defined in section 101, Title 38, United States Code or are the surviving spouse of a war veteran who receives survivor benefits from the federal government based on the veteran's military service, and wish to claim veterans' preference, please attach the appropriate documentation substantiating your claim. Indicate below your appropriate veterans' preference status. By requesting veterans' preference, you are certifying that you meet the statutory requirements as described in the above disclosure.
  • Current State Employee
  • Veteran - DD214 Attached
  • Disabled Veteran (10% or more) - DD214 and Veteran's Disability Determination Attached
  • Surviving Spouse of a Deceased Veteran - DD214 and proof of Survivor Benefit Attached
  • None of the above

18

(AA) Please be advised that an incomplete application WILL NOT be considered for employment. An attached resume' is not required and is not an acceptable substitution for a completed application. Some State of Wyoming agencies use E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities at have read and understand the above statement.
  • Yes
  • No

Required Question

About the Company

S

State of Wyoming A&I Human Resources Division