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Executive Assistant

Moog

Buffalo, NY

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JOB DETAILS
SALARY
$27.88–$36.06 Per Hour
SKILLS
Administrative Management, Administrative Skills, Billing, Capital Expenditure (CAPEX), Communication Skills, Contact Management, Customer Support/Service, Detail Oriented, Executive Assistant Skills , Expense Management, Expense Reports, Expense Tracking, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Office Management, Operational Support, Order Supplies, Organizational Skills, Plan Meetings, Power Outages, Process Management, Project/Program Management, Purchasing/Procurement, Retail Management, Sales, Stock Purchase Plans, Telecommunications
LOCATION
Buffalo, NY
POSTED
Today

Moog is a performance culture that empowers people to achieve great things. Our people enjoy solving interesting technical challenges in a culture where everyone trusts each other to do the right thing. For you, working with us can mean deeper job satisfaction, better rewards, and a great qualityof life inside and outside of work.

Job Title:
Executive Assistant

Reporting To:
Senior Executive Assistant/Site Project Manager

Work Schedule:
Onsite - Buffalo, NYMoog's Commercial Aircraft Group (CAG) is seeking a highly organized, detail-oriented Executive Assistant for an onsite position in East Aurora, NY. In this role, you will support leaders across the site and assist with facility-level tasks. You will report to the Senior Executive Assistant/Site Project Manager.

As an Executive Assistant, you will....

  • Directly support approximately 15-20 Leaders in East Aurora by
  • Preparing, submitting and tracking expense reports
  • Coordinating off-sites and making arrangements for out-of-town staff
  • Coordinating and distributing group reports, memos, and information
  • Maintaining and ordering group supplies and/or other office equipment
  • Developing and managing contact lists and key external constituents
  • Pay building expenses/invoices
  • Scan and manage documents
  • Prepare invoices, print packing slips, and add sales orders
  • Liaise with and escalate issues to telecommunications vendor as needed
  • Manage CAG Moog store - ordering materials, paying invoices, selling items
  • Draft communications
  • Act as backup and assist the reception desk Administrative Assistant
  • Support Sr. Executive Assistant/Site Project Manager with site/facilities projects as needed, which may include
  • Assistance with seat assignment/floor plan coordination
  • Emergency process coordination and communication (snow delays, fire drills, power outages)
  • Assistance submitting POs, capital requests, expenses for building projects
  • Other duties as assigned
To be considered for the role, here's what you'll typically need....
  • Minimum five years of administrative, office management, or operations support experience, preferably supporting multiple leaders or teams simultaneously
  • Degree preferred, relevant experience will be considered in lieu of degree
  • Experience with event, meeting, and vendor coordination
  • Customer service orientation, confidentiality, and discretion
  • Must be well organized, self-directed, and have excellent communication skills
  • Familiarity with office equipment and technology
  • Experience with expense management systems and/or procurement and invoicing systems is a plus
  • Strong experience in Microsoft Office, including Outlook, Word, Excel and PowerPoint

How We Care for You:

• Financial Rewards: great compensation package, bonus opportunities, 401k matching, and the ability to participate in Employee Stock Purchase Plan (select locations), Flexible Spending and Health Savings Accounts.
• Work/Life Balance: Flexible paid time off, holidays and parental leave program, relocation assistance.
• Health & Welfare: Comprehensive insurance coverage including medical, dental, vision, life, disability, Employee Assistance Plan ("EAP") and other supplemental benefit coverages.
• Professional Skills Development: Tuition Assistance, mentorship and coaching opportunities, leadership development and other personal growth programs.
• Culture: Warm, respectful, family-like environment driven by our 12 core values. Multiple Employee Resource Groups led by our employees, open and welcoming to all.

#LI-CP1 #onsite

Salary Range Transparency:
Buffalo, NY $27.88-$36.06 Hourly

Salary Range Disclaimer

The base salary range represents the low and high end of the Moog salary range for this position in the given work location. Actual salaries will vary depending on factors including but not limited to location, experience, and performance. The range(s) listed is just one component of Moog's total compensation package for employees. Other rewards may include annual bonuses, employee stock purchase plan, an open paid time off policy, and many region-specific benefits.

This position requires access to U.S. export-controlled information.

EOE/AA Minority/Female/Sexual Orientation/Gender Identity/Disability/Veteran

Moog is an Equal Opportunity Employer, and as such affirms the right of every person to participate in all aspects of employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, age, veteran status, disability, genetic information, or any other protected characteristic. If you are interested in applying for employment and need special assistance or an accommodation to apply for a posted position, contact our Human Resources department via phone at 844-367-5787.

No unsolicited agency submittals please. Agency partners must be invited to participate in a search by our Talent Acquisition Team and have signed terms in place prior to any submittal. Absent compliance with these pre-conditions resumes submitted directly to any Moog Inc. employee or affiliate will not qualify for fee payment, and therefore become the property of Moog Inc.

About the Company

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Moog