Administrative Management, Administrative Skills, Billing, Capital Expenditure (CAPEX), Coaching, Communication Skills, Customer Support/Service, Document Management, Emergency Planning, Executive Assistant Skills , Expense Management, Insurance, Leadership, Mentoring, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, Office Management, Operational Support, Organizational Skills, Power Outages, Process Management, Project Schedule, Project/Program Management, Purchasing/Procurement, Retail Management, Sales, Stock Purchase Plans, Telecommunications, Tuition Fees
Moog is a performance culture that empowers people to achieve great things. Our people enjoy solving interesting technical challenges in a culture where everyone trusts each other to do the right thing. For you, working with us can mean deeper job satisfaction, better rewards, and a great quality of life inside and outside of work. Job Title:Executive Assistant Reporting To:Senior Executive Assistant/Site Project Manager Work Schedule:Onsite - Buffalo, NYMoog's Commercial Aircraft Group (CAG) is seeking ahighly organized, detail-orientedExecutive Assistantfor an onsite position in East Aurora, NY. In this role, you will support leaders across the site and assist with facility-level tasks. You will report to theSeniorExecutive Assistant/Site Project Manager. As anExecutive Assistant, you will.... * Directly support approximately 15-20 Leaders in East Auroraby * Preparing, submittingand trackingexpense reports * Coordinatingoff-sites andmakingarrangementsfor out-of-town staff * Coordinatingand distributinggroup reports, memos, and information * Maintainingand orderinggroup supplies and/or other office equipment * Developingand managingcontact lists and key external constituents * Pay buildingexpenses/invoices * Scan and manage documents * Prepare invoices, print packing slips, and add sales orders * Liaise with and escalate issues to telecommunications vendor as needed * Manage CAG Moog store - ordering materials, paying invoices, selling items * Draft communications * Act as backup and assist the reception desk Administrative Assistant * Support Sr. Executive Assistant/Site Project Managerwith site/facilitiesprojects as needed, which may include * Assistance with seat assignment/floor plan coordination * Emergency process coordination and communication (snow delays, fire drills, power outages) * Assistance submitting POs, capital requests, expenses for building projects * Other duties as assigned To be considered for the role, here's what you'lltypicallyneed.... * Minimum five years of administrative, office management, or operations support experience, preferably supporting multiple leaders or teamssimultaneously * Degree preferred, relevant experience will be considered in lieu of degree * Experience with event,meeting,and vendor coordination * Customer service orientation, confidentiality, and discretion * Must be well organized, self-directed,and have excellent communication skills * Familiarity with office equipment and technology * Experience with expense management systems and/or procurement and invoicing systems is a plus * Strong experience in Microsoft Office, including Outlook, Word, Excel and PowerPoint * Strong experience in Microsoft Office, including Outlook, Word, Excel and PowerPoint How We Care for You: * Financial Rewards: great compensation package, bonus opportunities, 401k matching, and the ability to participate in Employee Stock Purchase Plan (select locations), Flexible Spending and Health Savings Accounts.* Work/Life Balance: Flexible paid time off, holidays and parental leave program, relocation assistance.* Health & Welfare: Comprehensive insurance coverage including medical, dental, vision, life, disability, Employee Assistance Plan ("EAP") and other supplemental benefit coverages.* Professional Skills Development: Tuition Assistance, mentorship and coaching opportunities, leadership development and other personal growth programs.* Culture: Warm, respectful, family-like environment driven by our 12 core values. Multiple Employee Resource Groups led by our employees, open and welcoming to all. #LI-CP1 #onsite Salary Range Transparency:Buffalo, NY $27.88-$36.06 Hourly Salary Range DisclaimerThe base salary range represents the low and high end of the Moog salary range for this position in the given work location. Actual salaries will vary depen