Executive Assistant
The Hollister Group, Inc.
Boston, MA
Our Boston-based client is seeking a highly skilled and dependable Executive Assistant to support their CEO. The ideal candidate for this role must have strong experience with calendar management, scheduling, travel arrangements, and expenses, is a confident and motivated self-starter with excellent organizational and communication skills, has a sense of urgency and can work well under pressure.
Compensation: $110K-$140K*
*Potential offers vary based on experience level, qualifications
Applicants must be local and be able/willing to commute 5 days/week to Boston. If you are interested in this position and would like to be considered, please submit a copy of your resume today!
Responsibilities:
- Drive the CEO’s calendar, aligning priorities, managing conflicts, and adapting swiftly to changes.
- Collaborate with leadership to ensure efficient meeting scheduling, preparation, and follow-up.
- Act as a primary point of contact for internal teams and external partners, exercising sound judgment and discretion.
- Draft and manage communication, triaging requests and ensuring timely, professional exchanges.
- Organize materials, agendas, and logistics for Board meetings and executive events.
- Coordinate travel arrangements, including flights, accommodations, transportation, and last-minute changes for domestic and international trips.
- Oversee travel expenses, invoices, purchase orders, and prepare detailed expense reports.
- Plan, coordinate, and execute high-visibility events such as leadership offsites and key stakeholder meetings.
- Maintain confidentiality and discretion when handling sensitive company, personnel, and Board information.
Qualifications:
- Bachelor’s degree preferred.
- 8-10 years of experience providing Executive/Senior administrative support
- Past experience within technologystart up companies with IPO presence
- Demonstrated expertise in managing complex calendars, travel logistics, and confidential information.
- Strong organizational capabilities, able to navigate ambiguity and shifting priorities.
- Excellent communication skills, with the ability to interact confidently with executives, Board members, and external partners.
- Proven composure and professionalism under pressure, with solution-oriented thinking.
- Proficiency in MS Office Suite, Google Suite, MS Team/Zoom and travel management tools.
Our Commitment to Inclusion & Belonging
The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.
#HGP
#LI-KM1
About the Company
The Hollister Group, Inc.
The Hollister Group, Inc. is a women-owned staffing consultancy built around four core values - open communication, passion, integrity, and community. Hollister takes an unparalleled approach to partnering with clients and talent to support them in realizing their personal and business goals. Our over 30 years in business is a testament to the value and energy we place in delivering a consistent experience of excellence and in focusing on the long-term relationship rather than the short-term transaction. This inspires the approach to everything we do. Our Staffing division partners with companies to transform the recruiting process, supporting them to easily recruit, select, and hire the right-fit talent. We collaborate with talent as hands-on advocates, supporting them fully throughout the hiring process. Our goal is extraordinary and sustained success for both hiring companies and talent. Our Staffing clients experience transparent communication and unparalleled ongoing support. Our Cultures division helps organizations with people-centric leaders at the helm to develop effective teams, maximize individual contribution, and transform their work culture to allow for sustainable creativity and impact. Our Cultures clients experience uncommon systemic transformation.