Executive Assistant

The Executive Assistant will serve as a critical liaison between the Executive Leadership Team and internal/external stakeholders, delivering high-level administrative support. This role involves managing complex calendars, coordinating communications, arranging travel, and handling confidentialmatters professionally and carefully. The ideal candidate will exhibit exceptional organizational abilities, flexibility, and a proactive approach to problem-solving, ensuring the smooth operation of executive activities and contributing to the overall success of the organization. Essential Duties & Responsibilities: • Support Executive Leadership Team: Assist a team of executives with administrative tasks, travel booking and scheduling. • Administrative Support: Provide comprehensive administrative assistance, including calendar management, email correspondence, and meeting coordination for executives. • Stakeholder Communication: Act as the primary point of contact between executives and internal/external stakeholders, ensuring clear and professional communication. • Board of Directors Support: Prepare materials, reports, and presentations for Board of Directors meetings, ensuring accuracy and timely delivery. • Travel & Event Management: Organize complex travel arrangements, conferences, and meetings, including logistics, itineraries, and expense reporting. • Document Preparation: Draft, edit, and format internal and external communications such as reports, presentations, and emails. • Meeting Facilitation: Prepare agendas, take accurate minutes, and follow up on action items to ensure timely completion. • Project Management: Oversee and manage special projects from conception to completion, ensuring deadlines and objectives are met. • Confidentiality & Discretion: Handle sensitive information with utmost confidentiality and professionalism. • Problem-Solving: Anticipate executive needs and proactively address challenges, ensuring a seamless workflow. • Team Collaboration: Work closely with other administrative staff to support organizational goals and foster a collaborative environment. • In-Office Visits & Travel: Be available for in-office visits and/or travel as required to support executive functions • Other duties as assigned
• Prioritization: Proven ability to manage multiple projects, prioritize tasks, and meet deadlines. • Communication Skills: Exceptional verbal and written communication skills, with attention to detail and clarity. • Technological Proficiency: Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with cloud-based tools and online calendars. • Organizational Strength: Strong organizational skills with the ability to think proactively, prioritize effectively, and maintain attention to detail. • Time Management: Ability to manage competing priorities and adapt to changing demands in a fast-paced environment. • Interpersonal Skills: Strong interpersonal abilities, fostering positive relationships with stakeholders at all levels. • Discretion & Confidentiality: Demonstrated experience in handling confidential and sensitive information. • Problem Solving: resourceful mindset with the ability to anticipate and address potential challenges independently. • Adaptability: Comfortable navigating ambiguity and thriving in dynamic environments

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

Required Skills & Experience

5+ years of Executive Assistant experience- supporting csuite, hybrid executives
Experience in Office management systems

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.