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Executive Assistant (Bilingual Mandarin)

Ultimate LLC

Pasadena, CA

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JOB DETAILS
SKILLS
Administrative Skills, Analysis Skills, Business Administration, Calendar Management, Chinese Language, Communication Skills, Construction, Construction Management, County Ordinances, Dental Insurance, Detail Oriented, English Language, Executive Assistant Skills , Logistics, Mandarin Chinese Language, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Multilingual, Negotiation Skills, Office Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Project Schedule, Project Tracking, Reporting Skills, State Laws and Regulations, Time Management, Travel Planning, Writing Skills
LOCATION
Pasadena, CA
POSTED
Today

Job Description

Executive Assistant
Job Description

  • Accompany the CEO to client meetings and business negotiations, providing coordination and communication support
  • Prepare reports, presentations, and correspondence as required
  • Serve as a key point of contact between the CEO and internal/external stakeholders
  • Provide direct administrative support to the CEO, including calendar management, scheduling, and meeting coordination
  • Assist with construction-related administrative tasks, including document organization, project tracking, and communication with internal teams
  • Collect and follow up on performance updates from various departments
  • Communicate with contractors and subcontractors regarding project schedules and maintain updates on completion timelines and estimated completion dates
  • Manage travel arrangements, meeting logistics, and day-to-day executive support tasks
  • Perform other duties as assigned by the CEO
Qualifications
  • Bilingual in English and Chinese, with strong written and verbal communication skills in English
  • Bachelor's degree in Business Administration, Construction Management, or a related field preferred
  • Minimum of 3 years of relevant experience as an Executive Assistant, Operations Assistant, Construction Assistant, or Office Manager
  • Strong organizational and time management skills
  • Detail-oriented, analytical, and highly organized
  • Proficient in Microsoft Excel, Word, and PowerPoint
  • Ability to work independently as well as under the guidance of senior management
  • Ability to perform effectively in a fast-paced, time-sensitive environment
Job Type
  • Full-time
Schedule
  • Monday to Friday, 9:00 AM - 6:00 PM (1-hour lunch break)
Benefits
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Paid time off


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.

Job Reference: JN -062026-424893

About the Company

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Ultimate LLC