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Executive Assistant, AlpInvest Secondaries

Carlyle

New York, NY

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JOB DETAILS
SALARY
$115,000–$120,000 Per Year
SKILLS
Accounts Payable, Administrative Skills, Asset Management, Audiovisual, Automotive Repair and Maintenance, Calendar Management, Catering Services, Communication Skills, Contact Management, Data Entry, Detail Oriented, Document Archiving, Establish Priorities, Executive Assistant Skills , Expense Reports, Fax Machines, Follow Through, Foreign Exchange (FX), Identify Issues, Incentive Programs, Integrated Circuits (ICs), Investment Services, Leadership, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Multitasking, Order Supplies, Organizational Skills, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Printing, Private Funding, Reimbursement, Retirement Funds, Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
New York, NY
POSTED
2 days ago
Basic information

Job Name:

Executive Assistant, AlpInvest Secondaries

Location:

New York/OVA

Line of Business:

Carlyle AlpInvest

Job Function:

Investor Services

Date:

Monday, February 2, 2026

Position Summary

The principal responsibility of this position is to provide executive administrative support to at least two Principals, three to four Vice Presidents, and ten to twelve Associates within our AlpInvest Secondaries team, with the potential for expanded coverage as needed. In addition, this role has significant responsibility for meeting organization and management, including coordinating Investment Committee (IC) meetings and the weekly global team meeting-gathering inputs and materials, creating and distributing agendas, preparing and circulating meeting packs, and tracking attendance-along with support for other IC-related meetings and working sessions.

Responsibilities

  • Proactively maintain calendars, contacts and tasks (primarily done through Microsoft Office); schedule and coordinate internal and external meetings and events, including tracking attendance, registering and greeting guests, ordering, setting up and taking down catering in meeting rooms.
  • Coordinate complex and ever-changing domestic and international travel arrangements, which include flights (commercial and private), car service, dinner reservations, internal and client meetings, and events, etc. This also includes troubleshooting travel problems, if they arise, including after hours or on weekends, as needed.
  • Responsible for detailed Investment Committee meeting coordination and organization for Partner who is Investment Committee Chair which requires compiling back office excel documents and gathering all meeting materials weekly on Fridays Expenses: Review, edit and complete expense reimbursement reports (which can involve appropriate foreign currency conversions) primarily using Concur; work with AP for timely payments and track reimbursements.
  • Perform general administrative and office tasks including, but not limited to, preparing correspondence, file organization, data entry, maintaining contact lists and process documents, archiving and preparing and printing pre-meeting materials for review.
  • Provide general administrative and office support as requested (assist with incoming phone calls, moderate copying/filing/faxes, etc.)
  • Prepare, print and, where necessary, ship presentation materials to ensure such materials are available for team onsite and during travel.
  • Collaborate with IT (in a remote office) to ensure that audio/visual components are set up and functional in advance of meetings.
  • Order supplies for the office and retrieve guests/deliveries from office reception.
  • Assist with special projects as needed; proactively anticipate work assignments whenever possible.
  • Maintain confidentiality of all sensitive and confidential issues.
  • Build strong professional relationships with colleagues in all Carlyle offices worldwide.
  • Other reasonably related duties as assigned.
Qualifications

Education & Certificates
  • Bachelor's degree strongly preferred
Professional Experience
  • At least 5- 7 years of experience in a professional, corporate environment supporting senior professionals.
  • Excellent Microsoft Office Skills (including PowerPoint, Word, and Excel)
Competencies & Attributes
  • Willingness to work in the NY office at least four days each week (with flexibility when needed on Fridays)
  • Highly organized, proactive mindset and willingness to go the extra mile.
  • Ability to prioritize effectively and juggle multiple urgent tasks.
  • Works well under pressure (with deadlines)
  • Ability to work independently with minimal supervision with strong follow-through skills.
  • Excellent written and verbal communication skills
  • Strong attention to detail
  • Positive attitude
  • Team player


Due to the high volume of candidates, please be advised that only candidates selected to interview will be contacted by The Carlyle Group.

Benefits/Compensation

The compensation range for this role is specific to New York and takes into account a wide range of factors including but not limited to the skill sets required/preferred; prior experience and training; licenses and/or certifications.

The anticipated base salary range for this role is $115,000 - $120,000.

In addition to the base salary, the hired professional will enjoy a comprehensive benefits package spanning retirement benefits, health insurance, life insurance and disability, paid time off, paid holidays, family planning benefits and various wellness programs. Additionally, the hired professional may also be eligible to participate in an annual discretionary incentive program, the award of which will be dependent on various factors, including, without limitation, individual and organizational performance.

Due to the high volume of candidates, please be advised that only candidates selected to interview will be contacted by Carlyle.

Company Information

The Carlyle Group (NASDAQ: CG) is a global investment firm with $477 billion of assets under management, across 678 investment vehicles as of December 31, 2025. Founded in 1987 in Washington, DC, Carlyle has grown into one of the world's largest and most successful investment firms, with more than 2,500 professionals operating in 27 offices in North America, Europe, the Middle East, Asia and Australia.

Carlyle's purpose is to connect people, ideas, and capital to fuel growth for companies and performance for investors, which range from public and private pension funds to wealthy individuals and families to sovereign wealth funds, unions and corporations. Carlyle invests across three segments - Global Private Equity, Global Credit and Carlyle AlpInvest - and has deep expertise across industries, markets, and geographies.

At Carlyle, we believe that a wide spectrum of experiences and viewpoints drives performance and success. Our CEO, Harvey Schwartz, has stated that, "To build better businesses and create value for all of our stakeholders, we are focused on assembling leadership teams with the strongest insights from a range of perspectives." Reflecting this view, emphasis is placed on development, retention and inclusion through our internal processes and seven Employee Resource Groups (ERGs). We cultivate a culture where ideas are openly shared and challenged, connecting diverse expertise and perspectives to drive enduring value.

About the Company

C

Carlyle