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Executive Assistant

Amphenol

Allen, TX

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JOB DETAILS
SKILLS
Accounting, Administrative Skills, Adobe Product Family, Cellular Telephone, Code of Federal Regulations, Communication Skills, Contract Management, Customer Support/Service, Detail Oriented, Executive Assistant Skills , Expense Reports, Expense Tracking, Lift/Move 25 Pounds, Mail Processing, Marketing, Microsoft Office, Microsoft Product Family, Organizational Development/Management, Organizational Skills, Passport Requirements, Physical Demands, Plan Meetings, Presentation/Verbal Skills, Proofreading, Software Administration, Software Testing, Technical Strategy, Technical Support, Trade Show Management, Travel Industry, Travel Planning, United States Citizen, Visa Applications, Willing to Travel, Writing Skills
LOCATION
Allen, TX
POSTED
2 days ago

Amphenol Fiber Systems International (AFSI) is a full service fiber optic company specializing in the fabrication and manufacture of fiber optic connectivity products and systems. Our commitment to technical excellence makes us an industry leader in producing sophisticated products and professional technical assistance in the fiber optic industry. AFSI, located in Allen, Texas, has and will continue to base its strategy on technical and application support, quality assurance, product performance and value.

JOB TITLE:

Executive Assistant

DEPARTMENT:

Administration

REPORTS TO:

General Manager

FLSA STATUS:

Non-Exempt

GENERAL DESCRIPTION: The Executive Assistant is responsible for performing complete administrative functions for the General Manager and others members of management within the organization. Duties may vary depending on the fluctuating business needs. Occasionally handles confidential matters.

Essential Functions:

  • Coordinate all company tradeshows
  • Coordinate and arrange all company travel as needed
  • Manage passport and visa requirements for internal travelers
  • Complete customer certifications
  • Organize company meetings
  • Edit and proof marketing literature and materials as required
  • Proofread various documents as requested
  • Maintain internal phone list
  • Maintain company cell phone list
  • Monitor expense report mileage
  • Update and renew company and industry related memberships
  • Maintain company agreements and contracts
  • Sort and distribute incoming mail to applicable departments
  • Assist Accounting Department with difficult-to-collect accounts
Required Knowledge, Skills, and Abilities:
  • Must handle the position with confidentiality and professionalism
  • Excellent written and verbal communication skills; must be direct and hands on
  • Desire for proactive organizational skills and high attention to detail
  • Self-starter attitude
  • Dependable & punctual work attendance is required
  • Capable of working with several senior level managers and executive level staff
  • Proficient in Microsoft Office Suite products, Adobe
  • Must be able to work independently with little direction or supervision
  • Ability to interact in a courteous manner and provide excellent customer service
Required Education and Experience:
  • Bachelor's degree preferred
  • 3-5 years of administrative support experience working in a corporate environment


Work Environment:

While performing the responsibilities of the Executive Assistant's job, these work environment characteristics are representative of the environment the Executive Assistant will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of the Executive Assistant's job.

The noise level in the work environment is typically moderate while in an office environment.

Physical Demands:

These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the Executive Assistant's job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the Executive Assistant's job.

While performing the responsibilities of the Executive Assistant's job, the employee is regularly required to sit, stand, walk, talk and hear. The employee is frequently required to use hands to finger, handle, type or feel. The employee is occasionally required to lift and/or move up to 25 pounds.

Position requires candidates to be U.S. person as defined in ITAR, 22CFR 120.15 (U.S. Citizenship or Resident Alien Status)

About the Company

A

Amphenol

Amphenol is one of the largest manufacturers of interconnect products in the world. The Company designs, manufactures and markets electrical, electronic and fiber optic connectors, coaxial and flat-ribbon cable, and interconnect systems.

The primary end markets for the Company's products are communications and information processing markets, including cable television, cellular telephone and data communication and information processing systems; aerospace and military electronics; and automotive, rail and other transportation and industrial applications.



COMPANY SIZE
50 to 99 employees
INDUSTRY
All
FOUNDED
1932
WEBSITE
http://www.amphenol.com/