Administrative Skills, Calendar Management, Communication Skills, Customer Support/Service, Documentation, Establish Priorities, Executive Assistant Skills , File Maintenance, Healthcare, Healthcare Administration, Mail Processing, Manage Agenda, Meeting Minutes, Microsoft PowerPoint, Microsoft Word, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Project Tracking, Project/Program Management, Safety/Work Safety, Team Player, Telephone Triage, Time Management, Travel Planning, Writing Skills
CVS Health Administrative Support
We're building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you'll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger – helping to simplify health care one person, one family and one community at a time.
Provides executive administrative support services, such as scheduling coordination, document preparation and distribution, mail / email coordination, and other delegated Administrative Support for Enterprise Strategy business leads. Also may provide project management support as needed.
In this role you will support three Executive Leaders. You will independently provide advanced, diversified and confidential administrative support requiring broad experience, skill and knowledge of organization operations, policies and practices. Initiates correspondence, resolves complex inquiries, coordinates meetings and makes travel arrangements. Coordinates time commitments both internally and externally. Has authority to triage most issues in Managers' absence.
Primary Job Duties & Responsibilities:
- Conducts routine complex administrative office coordination assuring smooth, timely, and efficient office operations for the group.
- Implements a high degree of customer service by fielding internal and external inquiries, finding resolutions, or redirecting as appropriate.
- Controls the internal and external department point of contact ensuring concise communication with employees, stakeholders, and members of the senior management.
- Manages workflow for incoming items to ensure that issues are directed to the appropriate area.
- Monitors status of delegated items to ensure closure. Majority of work involves confidential business material.
- Triages telephone calls and emails, ensuring that correct action is taken without direction from the Managers. Organizes, prioritizes, and responds to mail or email or directs to appropriate area for response. Monitors status to ensure closure.
- Authorized to manage calendar, making all changes independently, for both internal and external executive time commitments. Manages daily calendar to ensure that priorities are accomplished and unplanned items are address appropriately.
- Organizes and maintains files of supervisor's correspondence, records etc. following up on pending matters.
- Schedules, tracks, and organizes department activities, such as team meetings.
- Provides meeting support, including developing and sending agendas and documenting and distributing meeting notes.
- Authorized to approve expenditures up to assigned dollar amount.
- In Managers' absence, has authority to triage most issues.
- May draft correspondence for Managers' final approval.
- Active participant in supporting team culture.
- Leads or participates in special projects.
Required Qualifications:
- 3-5 years executive administrative support experience.
- High level of organizational and prioritization skills.
- Excellent verbal and written communication skills.
- Proficient in Microsoft Word, PowerPoint and XLS.
- Proven ability to problem solve and make decisions.
Preferred Qualifications:
- Bachelor's degree.
- Associate's degree and or equivalent relevant work experience.
NOTE: Ideal candidate will reside in the Eastern or Central Time Zone.
Anticipated Weekly Hours: 40
Time Type: Full time
Pay Range: $22.59 - $53.95
Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong.
Great benefits for great people
We take pride in offering a comprehensive and competitive mix of pay and benefits that reflects our commitment to our colleagues and their families.
This full‑time position is eligible for a comprehensive benefits package designed to support the physical, emotional, and financial well‑being of colleagues and their families. The benefits for this position include medical, dental, and vision coverage, paid time off, retirement savings options, wellness programs, and other resources, based on eligibility.