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Executive Administrator

Westcliff University

Irvine, CA

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JOB DETAILS
SALARY
$120,000–$140,000 Per Year
SKILLS
Administrative Skills, Business Growth, Communication Skills, Contract Management, Dental Insurance, Detail Oriented, Documentation, Establish Priorities, Event Management, Expense Management, Interpersonal Skills, Legal, Meeting Minutes, Microsoft Excel, Microsoft Office, Multitasking, Office Management, Operations, Order Supplies, Organizational Skills, Plan Meetings, Policy Development, Presentation/Verbal Skills, Procedure Development, Proposal Writing, Spreadsheets, Status Reports, Team Building, Team Lead/Manager, Team Player, Time Management, Willing to Travel, Writing Skills
LOCATION
Irvine, CA
POSTED
3 days ago

Job Type

Full-time

Description

What if your next role wasn't just a job... but the opportunity to contribute to a dynamic, forward-thinking organization where you can truly pour yourself into meaningful work?

We are a fast-growing business expanding across the U.S., and we're looking for talented professionals to join us on this journey. As part of our team, you'll step into an environment where curiosity, creativity, and a growth mindset are valued every day.

You'll thrive here if you enjoy:

  • Contributing to a fun, collaborative, and energized workplace
  • Bringing new ideas to life and helping drive innovation
  • Working alongside people who believe in what they do, and enjoy doing it
  • Being part of an organization that is scaling nationally and building exciting opportunities
  • Taking pride in work that is both fulfilling and impactful
In return, we offer:
  • A flexible hybrid work schedule
  • A supportive culture that values learning, creativity, and continuous growth
  • Competitive benefits and resources to help you thrive professionally and personally
  • The chance to make a meaningful difference every day, and have some fun along the way
We're growing fast with opportunities emerging across multiple markets and we're building a team that shares our passion, energy, and drive for what's next.

If you're ready to bring your talents to an organization where your work matters and where your career can grow along with the company we would love to connect.

Apply today and discover what's possible.

We are seeking a full-time Executive Administrator to provide high-level support to the CEO and oversee key administrative and office management functions. This role is vital to ensuring daily operations run smoothly, efficiently, and with precision.

The ideal candidate is proactive, highly organized, and communicates effectively at all levels. We're looking for an accomplished, agile Executive Administrator with a strong sense of urgency, sound judgment, and the ability to thrive in a fast-paced, innovative environment. A high level of discretion and confidentiality is essential.

Duties and Responsibilities
  • Document Preparation: Preparing project proposals, presentations, documentation edits, and similar ad-hoc requests on an as-needed basis. Provide support in the creation or collection of routine documents, reports and executive status updates
  • Written Communications: Prepare, edit and send written communications, memos, letters, presentations, spreadsheets, and reports
  • Contract management: Manage, review, upkeep and organize contracts, subscriptions, LLCs, licenses
  • Digital Filing: Generate process and communicate cross-departmentally a digital filing system then support its upkeep
  • Event Coordination: Lead or support events as they arise
  • Documentation: Prepare meeting minutes, track meeting recordings, draft policies and procedures as requested
  • Initiatives: Support the development and upkeep of new and recurring initiatives as needed
  • External Outreach: Research and communicate pertaining to community outreach
  • General Office: Assist with various administrative tasks, which may include ordering supplies, expense management, errands, meeting coordination, lunch ordering, etc.
  • Act as a liaison between the CEO and various departments
  • Support the needs of the business and handle special projects as assigned
  • Drive/travel locally for business purposes
Additional requirements:
  • Multitask: Work independently under strict deadlines, manage competing priorities, and handle multiple tasks efficiently
  • Time Management: Ability to manage time effectively; exercise good judgment in setting priorities to complete tasks to meet deadlines with strong attention to detail
  • Executive Presence: Demonstrates poise, tact, positive attitude, and diplomacy, as well as high level of interpersonal skills to handle time-sensitive and confidential situations in a fast-paced environment
  • Other duties as assigned
Knowledge, Skills and Abilities Required:
  • Proficient with Microsoft Office software (Excel and PPT), and Google Suite
  • Strong communication skills (verbal and written)
  • Organized and detail oriented
  • Ability to work independently on assigned tasks
  • Ability to work with a great deal of autonomy and independence with minimal supervision
  • Excellent interpersonal skills
  • Demonstrates a high degree of professionalism and confidentiality
  • Prior experience in a legal setting (submitting/revising contracts, filings etc.) preferred
Education & Qualifications
  • Bachelor's degree in administration or related field preferred
  • 5+ years of experience working in an administrative role in an office setting
Amount of domestic travel involved (up to 15%)

Job Type: Full-time

Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Tuition reimbursement
  • Vision insurance


Salary Description

$120,000 - $140,000

About the Company

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Westcliff University