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Executive Administrative Assistant to the Board of Education

Beaufort County School District

Beaufort, SC

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JOB DETAILS
SKILLS
Accounting, Administrative Skills, American Sign Language, Board Meeting, Board of Education, Bookkeeping, Braille, Budgeting, Calendar Management, Communication Skills, Database Administration, Depth Perception, Digital Media, Disciplinary Action, Diversity, Editing, English Language, Executive Assistant Skills , Federal Laws and Regulations, Financial Reporting, Information Technology & Information Systems, Legal, Manage Agenda, Media Schedule, Meeting Minutes, PC (Personal Computer) Systems, Peripheral Hardware, Physical Demands, Presentation/Verbal Skills, Record Keeping, Regulations, Research Skills, Spreadsheets, State Laws and Regulations, Training Program, Travel Planning, Word Processing, Writing Skills
LOCATION
Beaufort, SC
POSTED
3 days ago
Position Type:
Classified Staff

Date Posted:
3/24/2026

Location:
DISTRICT OFFICE
POSITION PURPOSE: Provides services to all members of the Board of Education and to the Superintendent and senior staff(through the Superintendent) in relationship to Board Operations and Services. This employee is responsible for coordinating and executing the business affairs of the Board of Education.

ESSENTIAL FUNCTIONS:
  • Handles the daily administrative tasks of the Board.
  • Coordinates and attends all Board meetings including committee meetings, for the purpose of recording, composing, and editing proceedings.
  • Acknowledge receipts of emails received from Board members and respond to Board Member request within 1 business day.
  • Distribute notice of each regularly called Board Meeting with agenda and supporting materials to Board members no later than Thursday evening immediately prior to Tuesday meeting.
  • Ensure public comment cards are available 1 hour before scheduled open session, if no executive session is planned public comment cards will be available 30 minutes prior to the meeting.
  • Engage timing device to monitor public comments (3 minutes)
    Maintains an index of Board minutes, recorded meetings and enabling State legislation.
  • Performs special projects for the collation, compilation and research of information relating to Board actions and various Board assignments, including the preparation and maintenance of agendas, files, internal/external information systems, preparation and dissemination of letters, memos, notices and correspondence.
  • Posts draft minutes (if minutes not adopted at regular mtg) to BCSD website within 48 hours of the meeting or as soon as practicable. In no event shall such draft minutes be posted fewer than 10 days prior to next regularly scheduled Board meeting.
  • Maintains electronic and hard copy files.
  • Records minutes in accordance with South Carolina law.
    Posts the following:
    • Meeting minutes within 48 hours after the conclusion of any Board meeting or as soon as practicable thereafter.
    • Video recordings no later than 48 hours after the conclusion of any recorded Board meeting or as soon as practicable thereafter.
    • Board and committee minutes within 48 hours of Board approval or as soon practicable thereafter. In no event shall minutes be posted fewer than 10 days prior to the next regularly scheduled Board meeting.
  • Notifies public, electronic, and print media of Board schedules and activities as required by the Freedom of Information Act.
  • Compiles and distributes resolutions, proclamations and other actions and directives relating to subjects discussed and acted upon during all meetings relating to Board business.
  • Compiles and maintains knowledge of all policies and regulations pertinent to job responsibilities.
  • Coordinates Board quarterly work sessions, ceremonies, receptions, and joint meetings with local and state elected officials.
  • Maintains all records of the Board ensuring their safekeeping and availability for public inspection in accordance with state law and district policy.
  • Facilitates in-service training for Board members and locates ad disseminates information pertinent to Board member duties.
  • Performs routine bookkeeping functions including the monthly p-card report and other required financial reports of the Board; helps to establish and prepare the annual Board of Education budget
  • Schedules travel arrangements; prepares and processes travel vouchers, mileage, stipends, etc.
  • Participates in training programs offered to improve skills and proficiencies related to the job.
  • Maintains confidential information as required by law and district policies and rules.
  • Takes appropriate responsibility for achieving minor economies and/or preventing minor losses through the handling of or accounting for materials, supplies or small amounts of money.
ADDITIONAL DUTIES:
  • Supervises the Administrative Assistant of the Board of Education delegating tasks such as scheduling, meeting preparation, clerical, information gathering and research as assigned by the Executive Administrator, and all other daily administrative assistant duties necessary to the most efficient and continuous operation of the Board Office. The Executive Administrator should ensure that the Administrative Assistant is fully engaged in office operations at all times and is pro-active in addressing office needs with minimum supervision.
  • Performs other related tasks as assigned by the Chair and Officers of the Board of Education, and all other Members of the Board through the Officers.
QUALIFICATIONS:
  • Has a B.S. degree from an accredited college or university preferred.
  • Has the ability to assume responsibility without direct supervision, exercise judgment and make decisions within the scope of authority.
  • Has the ability to communicate with the public pleasantly both in person and by telephone.
  • Has the ability to work harmoniously with a diversity of individuals both inside and outside the district office and with the schools.
  • Has a professional attitude of loyalty to the Board of Education, school system, and Superintendent.
  • Has the ability to work under pressure.
EXPERIENCE:
  • Has a minimum of five years of experience performing a variety of administrative support functions, including transcription and dictation of correspondence.
  • Has experience in supporting a Board of Education to include the preparation of Board packages, meeting agendas, and minutes.
  • Has comprehensive abilities to effectively utilize a personal computer, peripherals, and related word processing, spreadsheet and database management programs.
  • Has excellent verbal and written communications skills.
  • Has the ability to constructively deal with conflict and facilitate effective resolutions.


PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.

Unless reasonable accommodations can be made, while performing this job the staff member shall:
  1. Use strength to lift items needed to perform the functions of the job.
  2. Sit, stand and walk for required periods of time.
  3. Speak and hear.
  4. Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.
  5. Communicate effectively in English, using proper grammar and vocabulary. American Sign Language or Braille may also be considered as acceptable forms of communication.
  6. Reach with hands and arms and use hands and fingers to handle objects and operate tools, technology equipment, computers, and/or controls.
WORK PLACE EXPECTATIONS:
  1. Work effectively with and respond to diverse cultures or backgrounds.
  2. Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean and professional manner for the assignment and work setting.
  3. Have regular and punctual attendance.
  4. Follow all District policies, work procedures, and reasonable requests by the proper authorities.
  5. As an employee of Beaufort County School District, I am to adhere to confidentiality as directed by Federal, State and Local Laws/Regulations; and in accordance with district administrative rules as it pertains to sensitive information, employee information and student information. Failure to adhere to confidentiality may result in disciplinary actions, up to and including termination of employment.

REPORTS TO: The Board of Education Chair

DAYS PER YEAR: 260

SALARY CLASSIFICATION: Paid on the Classified Staff Salary Schedule Level 109

EMPLOYEE GROUP: Classified

APPLICATION PROCEDURES: Must apply online by completing a "Classified" application and adding this specific job to your online application.

FLSA STATUS: Non-Exempt

EMPLOYEE'S ACKNOWLEDGEMENT STATEMENT:

1. I have reviewed the above position description and understand its contents.

2. I am aware that my position description may be revised or updated at any time and once notified of changes, I remain responsible for knowledge of its contents.

3. I hereby certify that I possess the physical and mental ability to fulfill the essential functions of the above position with or without reasonable accommodation(s). If I require accommodation(s) in order to fulfill any or all of these functions, I agree to provide information to the District regarding the requested accommodation(s).

Employee's Name (Print): ___________________________________

Employee's Signature: ___________________________________

Date: __________________________

THE BEAUFORT COUNTY SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER

About the Company

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Beaufort County School District