Executive Administrative Assistant

Our core values - Stewardship, Character, Collaborate, Learn, Disrupt - are the lens through which we evaluate every business decision. As a dynamic, growing company that offers extremely competitive compensation and benefits, our employees are our most valued assets and the foundation of Expand's performance among our E&P competitors.

We seek applicants from all backgrounds to ensure we get the best, most creative talent on our team. We realize that, historically, underrepresented groups feel the need to be 100% qualified in order to apply. If you meet any combination of our requirements, we encourage you to apply. We strive to hire people from a wide variety of backgrounds, not just because it's the right thing to do, but because it makes our company stronger.

Job Summary

The Executive Assistant handles a wide range of administrative and executive support related tasks and must be able to work independently. Works closely with executives and other internal and external sources to provide administrative support for an executive.

Job Duties & Responsibilities

• Performs administrative duties including typing, copying, and filing correspondences, memos, letters, etc. May also order office supplies, maintain records management systems, and schedule meetings or make other special arrangements
• Organizes, prioritizes and sorts large volumes of incoming correspondences, including faxes, mail, and email
• Prepares responses to correspondence containing department inquires
• Designs, organizes, and maintains specialized and custom forms, records, reports, and files
• Creates new files and updates computer information as needed
• Maintains executive calendar and schedules appointments for both internal and external sources
• Schedules conference rooms; arranges catering and equipment and forwards meeting requests via Microsoft Outlook. Additional duties may be required depending on meeting needs
• Assists with preparation of presentation materials
• Maintains strict confidentiality of all corporate, personnel and research matters
• May have direct supervision for personnel and may participate in decisions involving hiring, promotion, wage/salary change and termination of employment
• Reviews, approves, and/or maintains departmental administrative records and reports such as: timecards, vacation requests, status changes, and expense reports
• Assists with projects as needed by executive staff
• Performs other duties as assigned

• Advanced knowledge of administrative and clerical procedures and systems such as managing files and records, data entry, set up functions, process information and other office procedures and terminology
• Advanced knowledge of principles and processes for providing customer and personal service. Includes executive and customer needs assessment and meeting quality standards for services
• Advanced ability to communicate with people outside the organization, representing the organization to clients, the public, government, and other external sources. This information may be exchanged in person, in writing, or by telephone or e-mail
• Detail oriented and highly organized
• Ability to demonstrates accuracy and thoroughness and monitors own work to ensure quality
• Excellent calendar management skills, including the coordination of complex executive meetings
• Experience in the oil and gas industry