Administrative Skills, Billing, Calendar Management, Communication Skills, Detail Oriented, Documentation, Establish Priorities, Executive Assistant Skills , Follow Through, Inventory Management, Leadership, Logistics, Microsoft Office, Multitasking, Onboarding, Operational Support, Order Management, Order Supplies, Organizational Development/Management, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Project Tracking, Sales, Team Player, Time Management, Travel Planning, Writing Skills
About the role
Hotel Bardo Savannah is seeking an Executive Administrative Assistant to provide thoughtful, polished, and highly organized administrative support to the General Manager while also supporting the broader Strategic Leadership Team as needed.
This role is ideal for someone who enjoys being at the center of a dynamic hotel environment, helping keep leaders organized, communication flowing, and priorities moving forward. The Executive Administrative Assistant will represent the General Manager’s office with guests, owners, vendors, leaders, and associates, so professionalism, warmth, discretion, and strong communication skills are essential.
The right candidate is proactive, detail-oriented, approachable, and confident enough to make sound day-to-day decisions while knowing when to escalate. This is not a traditional gatekeeper role. It is a hands-on administrative role for someone who can support executive organization, contribute to the culture of the hotel, and help the property operate with polish, care, and consistency.
This position is based in Savannah, Georgia and reports directly to the General Manager.
What you'll do
- Provide direct administrative support to the General Manager, including calendar management, scheduling, meeting coordination, travel arrangements, and daily workflow organization
- Serve as a professional and welcoming point of contact for internal and external partners, including guests, owners, vendors, leaders, and associates
- Support the Strategic Leadership Team with administrative tasks, scheduling, document preparation, communication, and coordination as needed
- Prepare agendas, meeting materials, presentations, reports, and follow-up action items for executive and leadership meetings
- Help track projects, deadlines, operational initiatives, and leadership follow-ups to support accountability and execution
- Maintain organized digital and physical filing systems, records, and confidential documentation
- Support culture-building efforts, associate communication, People & Culture initiatives, hotel events, and leadership touchpoints
- Assist with onboarding logistics for leaders and new team members, including scheduling, communication, and coordination with People & Culture
- Coordinate VIP arrivals, leadership gifting, special events, and executive hospitality touches as directed
- Manage inventory and ordering of office supplies, branded materials, and executive hospitality items
- Assist with preparation and organization of operational reports, invoices, presentations, communications, and other administrative materials
- Anticipate needs, identify opportunities for improved organization and efficiency, and proactively support hotel operations
- Make sound day-to-day decisions, follow through on commitments, and seek guidance when appropriate
Qualifications
- 1 to 3+ years of administrative, executive support, hospitality, operations, guest service, or related experience
- Hospitality, hotel, luxury service, or guest-facing experience preferred
- Exceptional organizational skills with strong attention to detail and follow-through
- Strong written and verbal communication skills with a polished, professional, and approachable presence
- Ability to interact comfortably and professionally with guests, owners, vendors, leaders, and associates at all levels
- Warm, genuine, service-minded style with the ability to build positive relationships across departments
- Ability to multitask, prioritize effectively, and adapt quickly in a fast-paced, evolving environment
- Proficiency with Microsoft Office Suite, Google Workspace, Canva, and general administrative technology platforms
- Ability to handle confidential information with discretion and professionalism
- Self-motivated, resourceful, and proactive, with the ability to anticipate needs before they arise
- Comfortable making decisions, learning quickly, and adjusting when priorities shift
- Collaborative and solutions-oriented, with a willingness to support hotel operations, culture, events, People & Culture, Sales, and other departments as needed