Under the supervision of the City Manager, the Executive Administrative Assistant is an exempt position under the FLSA. This position involves advanced and senior level administrative and secretarial work. The person in the position will perform a widevariety of confidential and complex administrative and technical duties on a day-to-day basis for the Mayor, City Manager or City Attorney dependent upon the office assignment. Work includes community service/public relations duties as the person is the first contact for the general public in the administrative offices. The position also gathers materials and information for the public, City Manager, City Attorney or City Council, and staff. Excellent written, verbal, and interpersonal communication skills required. May supervise an assigned staff. Associates degree in business, secretarial science or related field; five or more years related experience and/or training in local government or a related field; or equivalent combination of education and experience.
City Manager's Office
Performs a variety of difficult office management and high level administrative support work that requires interpretation, independent judgment and determining appropriate processes to be used. Controls, coordinates and monitors a work control system. Analyzes budget and develops recommendations for department. Interprets, monitor and analyze information regarding operating policies and procedures. Conducts field observations to ascertain the level of service rendered by various City agencies. Channels citizen complaints and requests for service to appropriate service agencies and performs necessary follow-up. Prepares technical and non-technical correspondence and/or presentation materials. May supervise an assigned staff. Associates degree in business, secretarial science or related field; five or more years related experience and/or training in local government or a related field; or equivalent combination of education and experience.
The City of Roanoke is an Equal Employment Opportunity/AA/M/F/Disability Employer. To elevate the performance of the organization, we are committed to respecting, celebrating, and embracing the collective mixture of differences and similarities between our employees as a rich tapestry. Our behaviors will demonstrate open communication, and we will seek opportunities to learn, recognizing and rewarding actions that promote acceptance while suspending judgment. By doing this, we will foster an inclusive, open work environment that delivers excellent service and creates a more vibrant and inviting community.
Serves Human Resources Contact for Department.
Coordinates the hiring and onboarding of new employees.
Create job requisitions in NeoGov.
Process personnel transactions forms for hires, terminations, transfers, promotions, merit increases and supervisory changes in Lawson.
Prepares FMLA request forms and assist with monitoring of FMLA paid and unpaid leave.
May assist in payroll related task.
May complete time-entry for personnel in your department (known as the NLA system).
Perform other duties as assigned.
Under the supervision of the City Manager, the Executive Administrative Assistant is an exempt position under the FLSA. This position involves advanced and senior level administrative and secretarial work. The person in the position will perform a wide variety of confidential and complex administrative and technical duties on a day-to-day basis for the Mayor, City Manager or City Attorney dependent upon the office assignment. Work includes community service/public relations duties as the person is the first contact for the general public in the administrative offices. The position also gathers materials and information for the public, City Manager, City Attorney or City Council, and staff.