Executive Administrative Assistant

Job Description:

Now hiring for a Executive Administrative Assistant

Location: Riverside, CA

Pay Rate: Pay Rate: $33.00 - $35.00 per hour

Schedule: Monday - Friday | 8:00 AM to 5:00 PM

Brainy, Bossy, and Basically the Glue? We Need You!

Every great office has that one person who keeps everything together. As a Executive Administrative Assistant in Riverside, that's you. From managing calendars to keeping projects on track, you'll be the reason things get done, and people stay smiling.

Looking for Executive Administrative Assistant jobs in Riverside where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

If your skills and experience are a good match for this role please apply today. This opportunity is based on an Administrative Assistant career path and is being offered by Staffmark to qualified candidates.

Requirements

• High school diploma or GED
• Completion of 60 semester or 90 quarter college units, including business-related coursework
• Additional qualifying experience may substitute for coursework on a year-for-year basis
• At least seven years of varied secretarial experience
• At least four years supporting executive-level administrators
• Higher education or community college experience preferred
• Ability to type at least 50 net words per minute
• Proficiency with Word, Excel, Access, and PowerPoint
• Galaxy or Datatel experience preferred
• Knowledge of budgeting, procurement, and public relations
• Strong written and verbal communication skills
• Ability to interpret and explain policies and procedures
• Demonstrated commitment to diversity and inclusion

Job Duties

• Manage executive calendars and schedule meetings
• Draft and edit correspondence, reports, and presentations
• Record and distribute meeting minutes
• Coordinate travel arrangements
• Maintain budgets and financial records
• Support purchasing and procurement processes
• Manage website content and data reporting
• Respond to public and customer inquiries
• Maintain files and indexed records
• Operate standard office equipment
• Direct work-study students and short-term support employees
• Provide high-level administrative support to senior leadership

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

"Had a great boss who was fair, good at managing our team. She understood life/work balance as long as you were getting your job done. Great communicator!" - Administrative Support Specialist, Staffmark

Step into a role where your organizational skills finally get the spotlight they deserve. Apply Now.

What You Will Do

As a Executive Administrative Assistant you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

The Executive Administrative Assistant role is central to maintaining an efficient and professional office environment. This position supports daily operations by helping organize schedules, communications, documents, records, and administrative workflows.

A successful Executive Administrative Assistant is detail-oriented, dependable, and comfortable working with a variety of people, systems, and priorities. The role requires the ability to communicate clearly, follow through on assignments, and keep information organized and accessible.

Individuals in this role help create structure in busy work environments. By supporting coworkers, responding to requests, and keeping administrative processes moving, the Executive Administrative Assistant contributes directly to team productivity and business success.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.