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Executive Administrative Assistant

Kanawha Scales And Systems

Poca, WV

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JOB DETAILS
SALARY
$55,000–$60,000 Per Year
SKILLS
Accidental Death and Dismemberment (AD&D), Administrative Skills, Aerospace and Defense, Automation, Business Strategy, Communication Skills, Cross-Functional, Customer Support/Service, Decision Support, Delivery Driving, Dental Insurance, Documentation, Employee Assistance Plan, Establish Priorities, Event Management, Executive Assistant Skills , Follow Through, Hospital, Leadership, Logistics, Manage Agenda, Manufacturing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Organizational Skills, Philosophy, Plan Meetings, Presentation/Verbal Skills, Reporting Skills, Spreadsheets, Strategic Planning, Time Management, Tuition Reimbursement, Vision Plan, Writing Skills
LOCATION
Poca, WV
POSTED
Today
Kanawha Scales & Systems (KSS) is a leader in industrial weighing, measurement, and automation solutions, supporting customers across manufacturing, mining, utilities,?logistics, aerospace, defense, and energy. For decades,?we've?built our reputation on technical?expertise, reliableservice, and a simple philosophy: take care of our customers and take care of our people.?

At KSS, our people are what set us apart. We offer competitive pay, strong benefits, and ongoing training to support long-term growth. As we continue to expand, we?provide real opportunities for employees?to develop their skills, advance their careers, and make an impact.?

We are seeking an Executive Assistant to the CEO to serve as a trusted partner to senior leadership, playing a critical role in managing priorities, streamlining operations, and maximizing the effectiveness of the executive team. This position goes beyond traditional administrative support by owning workflows, driving follow-through, and ensuring alignment across key initiatives.

The ideal candidate is highly organized, proactive, and thrives in a fast-paced environment-someone who can anticipate needs, exercise sound judgment, and act as an extension of the CEO.

Requirements

Key Responsibilities

Executive & Strategic Support
  • Own and prioritize the CEO's calendar, ensuring alignment with business priorities and strategic initiatives
  • Coordinate complex scheduling, travel, and internal/external meetings with a high level of accuracy and foresight
  • Act as a gatekeeper and representative of the CEO, managing communications and responding on behalf of leadership when appropriate
  • Prepare the CEO for meetings by developing agendas, compiling materials, and providing relevant context
Operational & Organizational Leadership
  • Track key initiatives, action items, and deliverables to ensure timely execution and accountability
  • Coordinate leadership meetings and assist in driving follow-ups across departments
  • Support internal communications and help maintain alignment across teams
  • Partner cross-functionally to improve workflows, communication, and overall efficiency
Administrative & Project Support
  • Prepare reports, presentations, and spreadsheets to support decision-making
  • Assist with documentation, reporting, and general administrative needs
  • Coordinate company events, leadership offsites, and internal meetings
  • Handle sensitive and confidential information with the highest level of discretion
Qualifications
  • 3+ years of experience supporting senior leadership (Executive Assistant experience strongly preferred)
  • Proven ability to manage multiple priorities and adapt in a fast-paced environment
  • Exceptional organizational and time management skills
  • Strong written and verbal communication skills
  • High level of professionalism, discretion, and sound judgment
  • Proficiency in Microsoft Office (Outlook, Excel, Word)
  • Ability to anticipate needs and take initiative with minimal direction
Work Environment
  • Office-based role in Poca, WV
  • Primarily sedentary work with frequent computer and communication tasks"
What We Offer

We provide a competitive compensation and benefits package, including:
  • Health Insurance: Highmark
  • Critical Illness, Accidental, and Hospital Indemnity Plans
  • Dental and Vision Plans
  • Company-paid STD & LTD Disability Insurance
  • Educational and Tuition Reimbursement
  • Maternity (12 weeks) and Paternity Leave
  • Employee Assistance Program
  • Basic & Voluntary Life AD&D
  • 401(k) Retirement Plan: 4% employer match
  • Paid Time Off (PTO)
  • Company-provided PPE
  • Employee discounts on products and services
  • Networking and professional development opportunities
Additional Information

This job description is not intended to cover all duties, responsibilities, or activities required of the employee. Responsibilities may change at any time with or without notice.

Proof of authorization to work lawfully in the United States is required.

Kanawha Scales & Systems is an Equal Opportunity Employer . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status

Salary Description

$55,000 - $60,000

About the Company

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Kanawha Scales And Systems

2015 marks the 61st Anniversary of Kanawha Scales & Systems as a world leader in the weighing and automation industry. Kanawha Scales & Systems, Inc. has built its reputation around the highest level of customer support, innovative technology and dedicated account management required by customers around the world. KSS has an extensive history in the weighing industry, which allows us to provide something that most scale service companies cannot: Total Solutions and Support. As a total solutions provider, Kanawha Scales & Systems has an unbeatable combination of experience, knowledge and commitment to success.

We want to thank our current customers for the many years of business and we look forward to helping our future customers fulfill their weighing needs. We also want to thank our past and current employees who have shown dedication and commitment to our company.

COMPANY SIZE
100 to 499 employees
INDUSTRY
Manufacturing
FOUNDED
1954
WEBSITE
http://www.kanawhascales.com/