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Executive Administrative Assistant

Aditi Consulting

Plano, TX

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JOB DETAILS
SALARY
$30–$32 Per Hour
SKILLS
Administrative Skills, Artificial Intelligence (AI), Audiovisual, Automotive Automation, Budgeting, Calendar Management, Communication Skills, Conference Management, Conflict Resolution, Consulting, Data Collection, Data Formats, Detail Oriented, Documentation Standards, Equipment Maintenance/Repair, Establish Priorities, Event Management, Executive Assistant Skills , Executive Relationships, Expense Allocation, Expense Management, Expense Reports, Expense Tracking, Inventory Management, Korean Language, Leadership, Logistics, Messaging Technology, Microsoft PowerPoint, Multilingual, Network Administration/Management, Plan Meetings, Presentation/Verbal Skills, Printing, Purchasing/Procurement, Schedule Development, Short Messaging Service (SMS), Speech Technology, Spreadsheets, State Laws and Regulations, Status Reports, Telephony, Time Management, Travel Planning, Willing to Travel, Word Processing, Writing Skills
LOCATION
Plano, TX
POSTED
Today
Payrate: $30.00 - $32.00/hr.

Summary:
Provide administrative, clerical support and personal assistance. Maintain the Executive's itinerary and schedule, and provide communications screening and services. Handle highly confidential and sensitive materialsand issues. Function as the travel coordinator. Plan, arrange, schedule, and coordinate domestic and international executive leadership, company and community meetings, travel, accommodations, appointments, meeting materials, and facilities. Maintain inventory of assigned property and equipment. Prepare personnel transaction documents, ensure access to company benefit and communications materials, and function as source to the executive for administrative information, forms, policies, procedures, and records. Process expense reports in a timely manner and ensure accuracy of expense allocations and budgeting.

Job Responsibilities:
  • Plans, organizes, and prioritizes multiple assignments and projects with minimal or no direction
  • Manage scheduling for Executive leaders including resolution of schedule conflicts, schedule prioritization and meeting logistics (location, audio/video, meals, etc.)
  • Frequently deals with external customers at the highest level as well as agencies and possibly media, so must understand the need for professionalism
  • Assists with maintaining continuous executive and industry contacts
  • Maintains the Executive's itinerary and schedule with specific attention to detail
  • Identifies critical level of communications and the need for the Executive's notification
  • Interprets and clarifies requests, and assists with required responses and action
  • Prepares executive level reports, compiles data into comprehensible format, and provides information for the executive's effective community, internal, and company headquarters communications
  • Prepares and makes domestic and international travel and accommodation arrangements.
  • Schedules and plans meetings and appointments for the Executive and special visitors
  • Coordinates and provides VIP visitor accommodations, special travel needs, and hotel arrangements
  • Obtains detail direction from dispatchers and other executives
  • Schedules executive conference rooms, maintains conference room equipment, and provides materials and supplies
  • Coordinates executive meetings and schedules with internal leadership via executive admin staff
  • Performs word processing and prepares presentations, spreadsheets, correspondence, contracts, internal memos, expense and status reports, etc.
  • Establishes executive level documentation standards and creates templates and styles to be used
  • Maintains network access, applications, and printing, and resolves network difficulties for the chief executive
  • Aids in maintaining good relations between Executive and employees as well as customers by ensuring thank you notes are sent, flowers by policy are sent and other actions as necessary.
  • Project/Committee involvement as needed
  • Handles various works such as managing office supplies, organizing department events, maintaining the offices, and many others that are associated with general affairs
  • Preparing meeting agendas, distributing materials, and ensuring meeting/workshop logistics are handled efficiently.
  • Assisting with the planning and execution of events, both internal and external as needed

Qualifications:
  • Bachelor degree with at least 5 years of EA experience supporting VP level executives and staff
  • Experience developing executive presentations using a variety of PC applications, including word processing, spreadsheet graphs and tables, PowerPoint
  • Ability to develop and maintain excellent working relationships with all appropriate executive levels within the company, the local community, and with critical industry contacts
  • Ability to communicate both verbal and written for internal and external personnel at all levels
  • Ability to read, write, prepare, and interpret executive materials, presentations, contracts, or related documents
  • Handle highly confidential and sensitive materials and issues
  • Excellent written and oral communication
  • Proficiency in speaking, reading, and writing in Korean required

Top Skills:
  • Executive schedule management
  • Strong executive level communication (bilingual)
  • Travel & expense management.

Pay Transparency: The typical base pay for this role across the U.S. is: $30.00 - $32.00 /hr. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law.

Consent to Communication and Use of AI Technology: By submitting your application for this position and providing your email address(es) and/or phone number(s), you consent to receive text (SMS), email, and/or voice communication whether automated (including auto telephone dialing systems or automatic text messaging systems), pre-recorded, AI-assisted, or individually initiated from Aditi Consulting, our agents, representatives, or affiliates at the phone number and/or email address you have provided. These communications may include information about potential opportunities and information. Message and data rates may apply. Message frequency may vary.
You represent and warrant that the email address(es) and/or telephone number(s) you provided to us belong to you and that you are permitted to receive calls, text (SMS) messages, and/or emails at these contacts. You also acknowledge and agree to Aditi Consulting LLC's use of AI technology during the sourcing process, including calls from an AI Voice Recruiter. AI is used solely to gather data and does not replace human-based decision-making in employment decisions. Calls may be recorded.

Consent is not a condition of purchasing any property, goods, or services. You may revoke your consent at any time by replying "STOP" to messages or by contacting privacy@aditiconsulting.com.

For information about our collection, use, and disclosure of applicant's personal information as well as applicants' rights over their personal information, please see our Privacy Policy

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About the Company

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Aditi Consulting