Executive Administrative Assistant

Job Summary

Job Description

Medline Industries has an immediate opening for an Executive Administrative Assistant supporting the Chief Quality officer based at our headquarters in Northfield, IL.

Main Responsibilities

• Under general supervision, provide advanced secretarial and administrative support for senior management using technical and business vocabulary and a detailed knowledge of organization operations, organizational procedures and personnel.
• Within established guidelines, make independent decisions regarding planning, organizing and scheduling work.
• Collect, compile and analyze relatively complex data and information.
• Compose straightforward written descriptions/summaries of results.
• Provide professional, accurate, and timely support, contributing to executive, team and departmental objectives.
• Manage senior executive's calendar.
• Manage and coordinate heavy travel schedules for executive including international travel.
• Compose and proofread letters and documents.
• Coordinate meetings and conference calls, including venues, transportation, food, materials preparation and meeting notes transcription.
• Exercise discretion and independent judgment in analyzing and summarizing complex information requests/reports and determining complex trends.
• Assist at Executive meetings as requested or needed.

Requirements

Education:

• High school diploma or equivalent.

Relevant Work Experience:

• At least 6 years experience of which 4 years supporting the highest level of management in a corporation.

Additional Work Experience:

• Intermediate skill level using Outlook.
• Intermediate level skill in Microsoft Excel (for example: using SUM function, setting borders, setting column width, inserting charts, using text wrap, sorting, setting headers and footers and/or print scaling).
• Intermediate level skill in Microsoft PowerPoint (for example: applying a theme, formatting character spacing, inserting a picture, changing slide layout and theme colors, adding transitions, customizing slide numbers, changing chart style and/or formatting font).
• Intermediate level skill in Microsoft Word (for example: inserting headers, page breaks, page numbers and tables and/or adjusting table columns).
• Advanced verbal and written (grammar, spelling, format) communication skills level.

Medline offers a business casual, entrepreneurial work environment with strong growth potential, a competitive compensation package, and a complete benefits package including medical/dental/vision/life insurance; 401(k) with company match. And much more!

Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

The anticipated salary range for this position:

The actual salary will vary based on applicant’s location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.

Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions, paid time off, as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp. For a more comprehensive list of our benefits please click here.

We’re dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best. Explore our Belonging page here.

Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.