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Executive Administrative Assistant - New York, NY

VetJobs

New York, NY

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JOB DETAILS
SALARY
$95,000–$125,000 Per Year
SKILLS
Administrative Skills, Animal Nutrition, Artificial Intelligence (AI), Billing, Calendar Management, Candidate Sourcing, Channel Strategies, Consumer Packaged Goods, Executive Assistant Skills , Expense Management, Financial Administration, Google Apps, High School Diploma, Home Care, Interpersonal Skills, Leadership, Logistics, Logistics Management, Matrix Management, Microsoft Office, Microsoft PowerPoint, Military, Multitasking, Operations Management, Organizational Skills, Personal Care, Presentation/Verbal Skills, Process Flow, Process Improvement, Productivity Management, Reimbursement, SAP, Skin Care, Strategic Planning, Team Player, Travel Planning, Willing to Travel
LOCATION
New York, NY
POSTED
8 days ago
Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, please click the submit button and follow the next steps. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.
Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specializing in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name!

Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values-Caring, Inclusive, and Courageous-we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all.

This critical role provides comprehensive, C-suite-level support to the Chief Growth Officer and Chief Operating Officer Americas, enabling high-level performance and impact across a global organization. You will act as a strategic partner and gatekeeper, triaging requests and managing complex operations to ensure the executives remain focused on the most critical business tasks. This position is ideal for a resilient professional who thrives in a fast-paced environment with shifting priorities and possesses the sound judgment required for handling highly sensitive information. Your primary objective is to maximize executive effectiveness through expert calendar management, high-impact communications, and seamless global logistics.

Responsibilities
Executive Coordination: Manages complex, frequently changing executive calendars and anticipates scheduling conflicts while ensuring the executives are properly briefed and prepared for all meetings.

High-Impact Communication: Leads the preparation and formatting of executive-level presentations (Google Slides/PowerPoint) and board materials, ensuring all correspondence maintains a professional and brand-aligned tone.

Global Logistics Management: Arranges intricate domestic and international travel itineraries, prepares detailed travel briefs, and coordinates high-profile leadership meetings, town halls, and offsites.

Strategic Project Support: Supports the execution of executive projects and strategic initiatives by developing task lists, project timelines, and trackers to maintain organizational flow.

Workflow Optimization: Proactively identifies opportunities to improve internal processes and information flow, while maintaining rigorous digital and physical filing systems for easy document retrieval.

Financial & Administrative Triage: Processes expenses, invoices, and reimbursements via SAP Concur and serves as the primary point of contact for internal stakeholders and external partners.

Additional Qualifications/Responsibilities

Required Qualifications
High School Diploma or GED

10+ years of executive administrative experience, with significant experience supporting C-suite executives at large, matrixed organizations.

Advanced proficiency in Google Workspace (Gmail, Calendar, Slides, Docs) and Microsoft Office, along with the ability to use AI tools for daily personal productivity.

Demonstrated experience managing complex domestic/international travel and utilizing SAP Concur for travel and expense management.

Preferred Qualifications
15+ years of experience
Previous experience in the Consumer Packaged Goods (CPG) industry or a similarly dynamic, fast-paced sector.

High degree of discretion, sound judgment, and exceptional organizational and interpersonal skills.
Proven ability to collaborate effectively with other executive assistants to maximize broader executive productivity.

Resilience and adaptability when facing ambiguity and high expectations, maintaining a calm demeanor under pressure.

Willingness to occasionally work outside standard business hours to support global time zones or urgent requests.

Proven ability to operate effectively in a complex, global organization and juggle shifting priorities in a high-performance environment.

Compensation and Benefits
Salary Range $95,000.00 - $125,000.00 USD

Pay is determined based on experience, qualifications, and location. Salaried employees may also be eligible for discretionary bonuses, profit-sharing, and long-term incentives for Executive-level roles.

About the Company

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