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Executive Administrative Assistant

Kelly Services

Mobile, AL

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JOB DETAILS
SKILLS
Administrative Skills, Artificial Intelligence (AI), Business Administration, Calendar Management, Communication Skills, Corporate Event Management, Detail Oriented, English Language, Establish Priorities, Executive Assistant Skills , Expense Reports, Federal Government, French Language, German Language, Lift/Move 50 Pounds, Logistics, Mail Processing, Manufacturing, Organizational Skills, Physical Demands, Presentation/Verbal Skills, Purchase Orders, Record Keeping, SAP, Tableau, Team Player, Travel Planning, Willing to Travel, Writing Skills
LOCATION
Mobile, AL
POSTED
Today
General Information

Name

Executive Administrative Assistant

Employment Type

Temporary

Position level

Full-time

Virtual/Remote?

No

Labor Category

Office

Date

25-Jun-2026

City

Mobile

State

Alabama

Country

United States

Ref #

9247861776

Description & Requirements

Description

About the Team

Join a collaborative group based at a leading U.S. manufacturing facility assembling state-of-the-art commercial aircraft. Surrounded by people who share a drive for innovation and quality, the A220 Program team works together to ensure the success of every aircraft that leaves the production line.

Your Role & ResponsibilitiesAdministrative Support
  • Prepare, draft, and manage correspondence for the Program Head's review and signature.
  • Act on and coordinate requests needing approvals and manage confidential information with a high degree of discretion.
  • Accurately process expense reports, purchase orders, and goods receipts.
  • Develop and maintain digital and physical filing systems and keep program records organized.
Schedule & Stakeholder Management
  • Manage complex calendars, prioritize requests and proactively resolve scheduling conflicts.
  • Organize domestic and international travel, including itineraries and event arrangements for the Program Head and designated staff.
  • Maintain up-to-date travel schedules, coordinating with others to ensure seamless logistics.
  • Support the planning of company events and community engagement activities.
  • Foster relationships with local officials and community leaders.
Other Responsibilities
  • Lead or assist in the organization of company-wide events.
  • Collaborate with administrative assistants across teams and departments.
  • Represent the Program Head in meetings and ensure prompt handling of all matters during their absence.
Qualifications - Your Boarding Pass

Education:
  • Bachelor's Degree in English, Business Administration, Communications, or a related field.
Experience:
  • At least 2 years of progressive experience supporting senior-level managers.
Skills & Abilities:
  • Proficiency with digital workplace tools (Google Suite, Smartsheets, GMeets).
  • Outstanding written and verbal communication skills.
  • Ability to juggle a complex schedule and maintain confidentiality.
  • Attention to detail and excellent proof-reading abilities.
Preferred:
  • Experience with analytics and administrative systems (Tableau, SAP, Concur, Click 'n Buy).
  • Notary Public certification a plus.
  • Fluency in German and/or French is highly desirable.
Physical Requirements
  • Vision, hearing, and communication skills sufficient to operate computers and interact effectively in an office and production setting.
  • Ability to occasionally lift or carry up to 50 lbs and perform occasional squatting, kneeling, or standing as required.
  • Willingness to travel domestically and internationally as needed.


As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly®.
You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly
Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly may use AI-powered tools during the recruitment and hiring process. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.

About the Company

K

Kelly Services

Finding great work for top talent. 

Kelly helps companies recruit and manage skilled workers and helps job seekers find great work in industries such as accounting and finance, education, engineering, government, manufacturing and production, technology, and more.

Since inventing the staffing industry in 1946, we’ve become experts in the many specialties and local and global markets we serve. With a network of suppliers and partners around the world, we connect 450,000+ people with work every year. We ensure companies have the people they need, when and where they’re needed most.

 

COMPANY SIZE
10,000 employees or more
INDUSTRY
Staffing/Employment Agencies
FOUNDED
1946
WEBSITE
https://www.mykelly.com/