Executive Administrative Assistant III

TPS Group Company

Milpitas, CA

Apply

JOB DETAILS

SALARY

$40–$42 Per Hour

SKILLS

Administrative Skills, Calendar Management, Cloud Computing, Communication Skills, Consumer Electronics, Data Storage, Detail Oriented, Documentation, Establish Priorities, Executive Assistant Skills , Expense Management, Expense Tracking, Flash Memory, Leadership, Logistics, Logistics Management, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Mobile Devices, Multitasking, Network Operations Center, Operational Support, Organizational Skills, People Management, Prepare Correspondence, Presentation/Verbal Skills, Schedule Development, Space Operations, Technical Delivery, Telephone Skills, Time Management, Travel Planning, Willing to Travel, Writing Skills

LOCATION

Milpitas, CA

POSTED

Today

Job Title: Executive Administrative Assistant III
Location: Milpitas, CA (Hybrid - primarily onsite)
Duration: 3-month contract (likely extension/conversion)
Schedule: Monday-Friday, 8:30 AM - 5:30 PM
Pay: $40-42/HR
About the Company
Our client is a global leader in data storage technology, delivering innovative flash memory solutions used in consumer electronics, enterprise systems, and cloud infrastructure. Their products power everything from mobile devices to large-scale data centers, enabling faster, more reliable access to data worldwide.
Position Overview
We are seeking an experienced Executive Administrative Assistant III to provide high-level administrative support to executive and director-level leadership. This role requires strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced, high-visibility environment.
The ideal candidate will be proactive, detail-oriented, and capable of handling complex scheduling, communication, and coordination tasks while supporting executive operations.
Key Responsibilities

Provide administrative and clerical support to executive and director-level leadership
Manage complex calendars, including scheduling meetings, appointments, and travel arrangements
Coordinate domestic and international travel logistics and itineraries
Screen and manage phone calls, emails, mail, and visitor requests; route inquiries appropriately
Draft and prepare correspondence, reports, presentations, and other documentation
Track and manage expenses, as well as prepare statistical and administrative reports
Support office operations, including space coordination and organization
Lead or assist with special projects and research assignments
Supervise and provide guidance to clerical or administrative staff when applicable
Act as a liaison across departments to ensure smooth communication and execution of priorities

Required Qualifications

5-7 years of relevant administrative support experience, preferably supporting senior leadership
Strong organizational and time management skills with the ability to prioritize effectively
Excellent written and verbal communication skills
Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel)
Experience managing calendars, scheduling, and executive-level coordination
High level of professionalism, discretion, and attention to detail

Preferred Qualifications

Strong coordination and logistics management experience
Experience preparing presentations and executive-level materials
Ability to manage multiple stakeholders and shifting priorities
Prior experience in a large corporate or fast-paced environment

Work Environment

Hybrid role based in Milpitas, CA
Strong preference for onsite presence (approximately 4 days per week) based on executive needs