Executive Administrative Assistant I - Civil Service Commission

The Job

San Bernardino County is recruiting for an Executive Administrative Assistant I, to provide highly responsible administrative support to the County's Civil Service Commission. The Civil Service Commission of San Bernardino County consists of five members appointed by the Board ofSupervisors. The Commission serves as an independent investigative or hearing body for adjudicating employee appeals on personnel matters as set forth in the County Personnel Rules. The Commission meets on a monthly basis and may hold special meetings as needed to handle matters requiring additional time or special scheduling. The Executive Administrative Assistant for the Civil Service Commission is responsible for providing support during all Commission meetings as well as in preparation for the meetings. The Executive Administrative Assistant will take direction from the Chairman of the Commission and have responsibility for all administrative support functions and operations of the Civil Service Commission office. The primary duties include but are not limited to:

• Interprets policies and procedures and acts as liaison for the Commission between County Human Resources Department, recognized employee organizations, appellants, hearing officers and others bringing matters before or interacting with the Commission.
• Responds to matters of interest to the Commission and makes recommendations on issues within scope of position's authority.
• Regularly interacts with State, County and local officials on items before the Commission; briefs commissioners and prepares reports of activities.
• Prepares agenda, documents and reports for Commission meeting; records and transcribes minutes during the meetings; develops and maintains systems for recording, preserving, retrieving and duplicating data and records.
• Prepares correspondence on behalf of the Commission in response to informational requests.
• Acts as agent for the Commission on matters not requiring a public hearing or in matters requiring a preliminary hearing; issues subpoenas on behalf of the Commission.

In addition to supporting the Commission, this position will provide support to the Human Resources Department, performing a variety of administrative tasks. Additional duties may include:

• Assists with various projects which may include researching, compiling, arranging, and computing data; ensures proper and timely completion.
• Schedules meetings and conferences; prepares materials and agenda; may represent supervisor at meetings. Keeps supervisor's calendar, schedules appointments, and makes travel arrangements.
• Composes correspondence, reports, presentations, education materials, and budget justifications; produces high-level summaries of various legislation, research findings, and recommended actions.

Conditions of Employment Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening. Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties. Travel: Travel throughout the County may be required and employees will be required to make provisions for such transportation. Excellent Benefits