Executive Administrative Assistant

Position Title: Executive Assistant (Part-Time)
Location: Houston, TX – Spring Valley area (Katy Freeway)
Schedule: Hybrid – In office Tuesday through Thursday; remote Monday and Friday
Hours: 20–24 hours per week (Schedule coordinated with reporting manager)
Contract Duration: 12-month contract
Pay Rate: $47/hour
Travel: Less than 10%, only with pre-approved events or meetings

Position Overview:
A prominent organization is seeking a proactive, detail-oriented Executive Assistant to support a Senior Management Team (SMT) member at the executive level. The ideal candidate will have exceptional written and verbal communication skills, professional discretion, and a proven track record supporting C-level executives.

Key Responsibilities:

• Prepare and manage reports, documents, and confidential information for the SMT member

• Interface with internal staff and external stakeholders on behalf of the SMT

• Draft high-level communications and executive documents

• Manage incoming mail and emails, prioritize for review and response

• Coordinate meetings, logistics, agendas, and meeting minutes

• Track deliverables, goals, and action items from meetings and provide status updates

• Prepare board-level presentations and executive reports

• Provide back-up coverage for other Executive Assistants as needed

• Maintain and manage confidential files and company materials with discretion

Required Qualifications:

• Minimum 7 years of executive-level support experience

• High School diploma required; Associate's degree or college coursework preferred

• Strong proficiency in MS Office Suite (Excel, Outlook, Word) and Smartsheets

• Ability to work independently, prioritize effectively, and manage sensitive materials

• Exceptional organizational and communication skills

• Must be available to respond in a fast-paced, sometimes 24-hour operational environment