Accounting, Board Meeting, Budget Management, Budgeting, Calendar Management, Computer Software, Diversity, ERP (Enterprise Resource Planning), Editing, Executive Assistant Skills , File Maintenance, Fundraising Campaign, Legal, Meeting Minutes, Microsoft Office, Plan Meetings, Presentation Software, Presentation/Verbal Skills, Project Management Software, Project Tracking, Project/Program Coordination, Proofreading, Proposal Development, Public/Media/Press/Analyst Relations, Record Keeping, Schedule Development, Team Player, Telephone Skills, Travel Planning
Preferred Qualifications
- Experience using Enterprise Resource Planning software such as Banner.
- Knowledge of Microsoft Office and Google Suite is crucial.
- Experience with Canva or presentation software is preferred.
- Knowledge of basic accounting practices is preferred.
Job Specific Required Qualifications
- Bachelors degree from an accredited university.
- Adept at using computers and related software applications, especially Microsoft Office and Project Management software.
- Skills in:
- Managing schedules.
- Coordinating projects.
- Maintaining records.
- Composing, editing, proofreading, and formatting letters, correspondence, and other written materials.
- Monitoring a budget.
- Taking, preparing, and disseminating minutes.
- Maintaining confidential files.
- Researching or coordinating confidential matters involving personnel or legal matters.
Commitment to Kettering University Values
- RESPECT: For teamwork, honesty, encouragement, diversity, and partnerships with students.
- INTEGRITY: Including accountability, transparency, and ethics.
- CREATIVITY: Fostering flexibility and innovation.
- COLLABORATION: Across disciplines and with all partners.
- EXCELLENCE: In all we do.
Posting Information
- Posting Number: SP00479
- Posting Date: 05/15/2026
- Closing Date: Open Until Filled
- Special Instructions to Applicants: None
Job Duties
| Percent of Total Time | Duties |
| :--- | :--- |
| 30% | Tracking of projects and budgets for the Division of University Advancement and External Relations. |
| 35% | Manage the Vice President of University Advancements calendar. Arrange all appointments and meetings-both internal and external. Plan travel itineraries and schedule related appointments. Collaborate with the Presidents Office on travel schedules and appointments. Arrange campus visits for prominent individuals and potential donors. Access Banner data on alumni/friends, especially giving information. Responsible for maintaining VP files for future reference. Support the work of other Advancement staff as necessary. |
| 5% | Screen telephone calls and visitors for the Vice President. Serve as point of contact for donor-related calls. Provide telephone reception occasionally for the departments toll-free number. |
| 25% | Edit proof and, at times, develop written proposals, reports, and presentations for Board meetings and donor events. Opportunity to be creative by designing slide presentations for the VP, designing and compiling reports, and assisting with meeting materials and event collateral. |
| 5% | Coordinate and schedule fundraising campaign subcommittees and activities. Take meeting minutes, distribute, and track action items. Responsible for maintaining record files for the team. |